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PPM Administrator
Job Posted: 5 hours ago
Salary: £ 24,960 - 24,960 / Annum
Job Type: Contract
Location: Paisley, Renfrewshire
Expire in: a month
Job Description
Anderson Knight is recruiting a PPM Administrator on behalf of a well-established facilities management business based in Glasgow.
This role is responsible for supporting the delivery of planned preventative maintenance (PPM) activities by managing schedules, maintaining accurate documentation, and ensuring all contractual and compliance requirements are met.
Please note this is a fixed-term contract from January 2026 (date TBC) until 19th February 2027.
Salary: £24,960
Hours: Monday to Friday, 8:30am – 4:30pm
Key Responsibilities:
• Maintain up-to-date knowledge of clients and contract requirements.
• Administer and monitor the full Case Clean and PPM process.
• Ensure all compliance documentation and related processes are maintained accurately and on time.
• Process financial transactions related to Case Clean and maintenance contracts.
• Provide administrative support to contract account managers and service managers.
• Follow all agreed administrative procedures and ensure documentation is recorded correctly.
• Track and report outstanding purchase orders and unissued parts.
• Maintain accurate records of all legislative and compliance documentation.
• Manage documentation requirements for subcontractors and engineering teams (e.g., timesheets, day-sheets, compliance certificates).
• Prepare and update client progress reports and upload information to client systems where required.
• Ensure chargeable works are processed in accordance with contractual obligations.
• Maintain F-Gas compliance reporting records.
• Complete financial closure processes for works within company guidelines.
• Organise and maintain electronic and manual filing systems, including scanning and document uploads.
• Provide statistical and analytical reports as required by management or clients.
Key Attributes and Skills:
• Strong administrative experience, ideally within a maintenance or service-focused environment.
• High level of accuracy and attention to detail.
• Proficiency in Microsoft Office packages, particularly Excel.
• Ability to prioritise tasks and manage competing deadlines.
• Strong communication skills with the ability to build positive relationships with internal teams and external stakeholders.
• Ability to work effectively as part of a team.
• Comfortable working in a fast-paced environment while maintaining accuracy and professionalism.
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