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Purchasing Admin assistant
Job Posted: 2 days ago
Salary: £ 12 - 12 / Annum
Job Type: Permanent
Location: Biggleswade
Expire in: a month
Job Description
Job Title: Purchasing Administrator
Location: Biggleswade
Hourly Rate: £12.21
Contract: Temporary - Permanent
Hours: Monday to Friday 8.00 - 5.30 pm
COMPANY INFORMATION
If you're looking to kick - start your career within a thriving business surrounded by friendly and supportive colleagues and friends, then you need to apply for this position. Offering progressive career opportunities this role is too good to be true. Our client also offers outstanding facilities which provide staff with, fridges, microwaves, toasters, kettles, and a canteen.
THE ROLE
The Purchasing Administrator provides essential administrative and operational support to the clients Purchasing Team. The role ensures all purchasing activities are completed accurately, efficiently, and in line with company policies. By maintaining accurate records, managing purchase orders, and coordinating with suppliers and internal departments, this position plays a key role in supporting the timely and effective supply of stock from suppliers.
Key Responsibilities:
·Create, process, and track purchase orders in line with procurement policies and procedures.
·Monitor order status, following up on overdue or incomplete deliveries.
·Reconcile purchase orders, delivery notes, and supporting documentation.
·Support the onboarding process for new suppliers.
·Assist with internal and external nil stock requests.
·Maintain accurate electronic and paper-based purchasing records for audits and compliance checks.
·Communicate with suppliers regarding order confirmations, delivery updates, and discrepancies.
·Escalate supplier performance or delivery issues to the Buyer or Group Purchasing Manager as required.
·Liaise with warehouse and operations teams to monitor stock levels and ensure consistent supply.
·Collaborate with the finance team to resolve invoice or payment queries promptly.
Skills & Competencies:
·Excellent attention to detail and accuracy in order processing and data entry.
·Strong written and verbal communication skills with both internal teams and external suppliers.
·Effective organisation and time management, with the ability to handle multiple priorities in a fast-paced environment.
·Proficient in Microsoft Excel, ERP, and WMS systems.
Experience & Qualifications:
·Previous experience or understanding of purchasing processes and supply chain fundamentals.
·Experience in an administrative or procurement support role desirable.
Personal Attributes:
·Collaborative team player with a proactive approach.
·Results-driven and able to work effectively under pressure.
·Customer- and service-oriented mindset.
·Reliable, organised, and adaptable.
·Professional, ethical, and committed to continuous learning and improvement.
Thank you for your interest in this vacancy, which is being advertised by Smart10 Recruitment Group, who are acting as an employment agency / business. Your application will be considered in competition with others, and we will contact you within 3 working days if you have been shortlisted.
Smart10 is a multi-award-winning specialist recruitment consultancy focused on the supply of temporary, contract and permanent placements across a select group of business sectors. In order to keep up to date and search for all our active jobs, please visit our website, like us on Facebook and follow us on Instagram or LinkedIn. Please refer to Smart10's Privacy Policy as to how we hold your dataBefore You Apply
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