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Admin Coordinator
Job Posted: 11 hours ago
Salary: £ 27,000 - 27,000 / Annum
Job Type: Permanent
Location: Leatherhead, Surrey
Expire in: a month
Job Description
Based in Leatherhead
* Up to £27,000 salary (DOE)
* 28-35 hours per week over 4/5 days
* Flexible working hours: 8am – 4pm/9am – 5pm
* Hybrid working
Benefits:
* Very generous pension
* Death in service scheme
* Mileage payments
* Training provided
* Parking onsite (first come, first served basis)
Job Description:
* Organise and attend committee meetings (in-person and online)
* Drafting agendas, minutes and managing follow up actions.
* Send invites and ensure timely distribution of agendas and papers.
* Follow up on meeting actions to ensure completion.
* Book venues, arrange refreshments, and keep attendees informed.
* Maintain up-to-date contact and circulation lists.
* Record meeting attendance and report to the Business Manager/Accountant.
* File documents systematically for easy access and reference.
* Communicate professionally via email, phone, and in person.
* Attend weekly Teams meetings and update the shared calendar as needed.
* Arrange ad hoc meetings at Directors’ request.
* Carry out other relevant duties as required.
* Maintain confidentiality at all times.
Person Specification:
* Proven experience in attending and accurately minuting complex meetings.
* Strong proficiency in Microsoft Office 365, with particular expertise in Microsoft Teams.
* Excellent organisational skills with the ability to plan, prioritise, and manage a varied workload.
* Flexible and adaptable, able to respond effectively to changing demands and pressures.
* Clear and confident communicator, both written and verbal.
* Collaborative team player with a positive and proactive approach.
* Full UK driving licence as travel to meetings required (once a month)
Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!
Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
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