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Administrator
Job Posted: 2 days ago
Salary: £ Competitive
Job Type: Permanent
Location: Worcester, Worcestershire
Expire in: a month
Job Description
Main Function
To provide administrative support to the Personal Assistant to the Managing Director
Key Functional Areas
* Meeting and greeting all visitors, notifying the host of their arrival and arranging refreshments as appropriate
* Answering all incoming calls, directing them to the appropriate person / function
* Signing for deliveries, storing/passing it on to the correct person
* Opening the post and distribute accordingly to the correct department.
* Franking the post, arranging special deliveries & couriers when required
* Arranging meeting and meeting rooms for both internal and external visitors, welcoming visitors and arranging tea/coffee/lunches
* Ordering buffets for meetings when required
* Providing refreshments and general admin support for meetings
* Ensuring meeting rooms are tidied following any meetings that have taken place
* Maintaining visitor and fire safety registers and the car registration log
* Looking at stationery stock levels and send order requirements for approval
* Distributing stationery orders once received
* Maintaining office commodities
* Organising and programming fobs for new starters
* Organising the delivery of fruit and milk for the office
* Ordering uniform/PPE for Site and Sales when required
* Book Shred It as required
Key Capabilities Required
(1) Skills, Capabilities and attributes
* Able to communicate written and verbally with people at all levels
* Good attention to detail
* Excellent organisational skills
* Ability to deal with a number of tasks at the same time
* Able to work to deadlines
(2) Behavioural Attributes
* Must be approachable and have a can do attitude
(3) Knowledge, Experience and Qualification
* A strong knowledge of Microsoft (2010), Word, Excel and Powerpoint.
* Experience of working in a varied role and working for multiple peopleBefore You Apply
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