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Document Assistant
Job Posted: 5 hours ago
Salary: £ 24,000 - 26,000 / Annum
Job Type: Permanent
Location: Sittingbourne, Kent
Expire in: a month
Job Description
Job Summary
We are seeking a diligent and organised Document Assistant to support the project teams in maintaining effective communication and document management processes. The successful candidate will play a crucial role in ensuring that documentation flows seamlessly between teams, clients, and stakeholders, contributing to the overall success of the projects.
Key Responsibilities
* Collaborate closely with project teams to support smooth and efficient communication and documentation flow.
* Assist in the preparation, formatting, and distribution of reports, operation and maintenance manuals, and other essential project documents.
* Maintain and update Request for Information (RFI) logs and Technical Submittals, ensuring accurate tracking and timely responses.
* Ensure that project documentation is appropriately received and distributed to all relevant stakeholders in a timely manner.
* Manage project documentation to ensure that site teams and other relevant parties have access to current and correct versions of all necessary documents, including but not limited to:
* Drawings
* Project schedules
* Specifications
* Contractual correspondence
* Submittals
* RFIs
* Reports
* Ensure all documentation is issued and stored in line with the company’s document control procedures and any specific project requirements.
* Support continuous improvement of document control processes and systems.
Skills & Experience Required
* Previous experience in a document control or administrative role is desirable.
* Excellent attention to detail and organisational skills.
* Strong communication skills and the ability to liaise with multiple project stakeholders.
* Proficiency in Microsoft Office (Word, Excel, Outlook) and document control systems.
* Ability to prioritise tasks and manage time effectively in a fast-paced environment.
* A proactive and collaborative approach to teamwork.
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