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Document Controller - FTC
Job Posted: 3 days ago
Salary: £ 35,000 - 45,000 / Annum
Job Type: Contract
Location: M60, Manchester, Greater Manchester
Expire in: 24 days
Job Description
We have a new 6 month FTC for a Document Controller with a leading, national construction fit out contractor.
You will be working to support the Construction Director, Project Managers, Site Managers and Design Managers who run the live construction site for a project in Manchester. This is a site-based role working to site operative hours, however you will have access to our clients Manchester office which is an approx. 10-minute walk away for quiet space, printing facilities, meeting facilities and work facilities as and when required.
Key Responsibilities:
Document Control
• Manage users of the cloud-based document management system / allocate folder permission
• Upload and manage documentation on behalf of the team
• Review consultant/subcontractor submissions to ensure compliance with project standards
• General housekeeping within the document management system – ensuring that content is in the right locations and is available to the correct people and disciplines
• Provide basic training on the everyday use of the document management system for both internal and external users
• Act as the key point of contact for team queries on the operation of the document management system
• Liaise with the consultant/subcontractor information managers
• Liaise with the BIM Manager and design team on standards and best practice
• Ensure compliance to BIM standards and propagate best practice within the wider team
• Update subcontractor database and monitor PQQ (Pre-Qualification Questionnaire) process for new subcontractors
• Update subcontractor scoring tables
Site and project set up
• Collate H&S (Health & Safety) and site files
• Look after signage, using both internal and external printing resources
• Maintaining the project directory
• Work with the Project Managers to ensure project details are entered accurately into our internal systems
During construction phase
• Compile schedule of conditions
• Compile weekly site progress reports
• Maintain snagging lists
• Arrange stationery, checking stationery stock, IT equipment and document printing for site
• Book couriers and assist with site logistics
• Record environmental and sustainability data
• Collate, print, and bind Landlord Approval and Contractor Proposal Packs
• Ad hoc administration required to support the team, the client and the project
• Collate and produce the draft Health & Safety File including Operation & Maintenance manual with our external provider and construction teams
• Support Project Manager and Site Manager with MSITE and the team on adding people, site security, digital inductions, health & safety documentation, reports, data etc.. Be the MSITE contact.
• Keep the drawing rack up to date
• Assisting with IT (Information Technology) requests
• Setting up meeting rooms and organising refreshments
• Assist with ensuring 4-point PPE (Personal Protective Equipment) is stocked up, in good and clean condition and available to our site visitors such as clients at all times
• Attend meetings when requested and assist in the minuting of the meeting and the publishing of the minutes afterwards
• Manage the CCS (Considerate Constructors Scheme) process, gathering evidence and assisting with the monitor visit
After project completion
• Collate and produce the final Health & Safety File including Operation & Maintenance manual with our external provider and construction teams
• Update the site incident register
• Ensure timely return of site files, review contents, and send all relevant documentation to external company for digital archiving where relevant
• Assist in organising the site shut down and exit
Essential Skills & Experience
• A real people person, who loves to help others
• Proven experience in a similar role
• A commitment to excellent service
• Excellent written and verbal communication skills
• Self-motivated, with excellent attention to detail and ability to be proactive and problem solve
• Excellent organisational skills; ability to multitask and prioritise workload
• Proficient with MS Office suite – particularly Excel and Outlook
• Desire to work as part of a team who have fun whilst remaining dedicated and results-focused
• A minimum of 1 year experience in administration or document control.
Desirable Skills & Experience
• Document management experience on BIM Level 2 compliant projects
• An understanding of the BIM workflow
• Experience using PAS1192/ISO19650 compliant naming convention
• Previous experience using a cloud-based document management system, preferably ACC (Autodesk Construction Cloud)Before You Apply
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