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Legal Secretary
Job Posted: a day ago
Salary: £ 28,000 - 34,000 / Annum
Job Type: Permanent
Location: GU1, Guildford, Surrey
Expire in: a month
Job Description
Hybrid working on offer
Our client is recognised as one of the UK’s leading law firms and they are currently looking for an experienced Legal Secretary to join their Employment, Pensions & Immigration department.
The main purpose of the role is to provide a high-quality, professional support service to the team which consists of 4 partners and a wider team of 13 legal professionals, resulting in the overall team operating smoothly and efficiently. Working alongside one other Secretary the role-holder will support the team with a broad range of secretarial, administrative and legal-process tasks. Strong IT proficiency is required as involvement with the billing process and other key IT systems is an integral part of the role.
Responsibilities: -
* Sending out fee updates and invoices to clients on behalf of the lawyers
* Using the New Business Introduction system to carry out conflict searches and to open new matters
* Using the client relationship software, to update contact details and the client data base and to record business development and marketing activity, including referrals
* Assist in answering telephone calls promptly at all times and taking messages and contacting clients as needed, especially in relation to assisting with new enquiries
* Act as a point of contact for clients in lawyers’ absence, as required
* Preparing client engagement letters and other legal documents and dealing with signature of such letters (typically via DocuSign)
* Provide a comprehensive, accurate and timely word processing service for the creation and amendment of documents, pitches and presentations using Word, Excel and PowerPoint
* Assisting with all travel and accommodation arrangements and prepare all necessary documentation to support lawyer business trips
* Manage and file emails and carry out management of e-post and correspondence
* File management, including scanning and filing documents and notes electronically
* Keep lawyers’ diaries up to date in Outlook and arrange internal and external meetings
The ideal candidate will have previous experience as a Secretary/PA preferably within a legal or professional services environment. You will have a proven ability to work under pressure to tight deadlines and the ability to prioritise effectively. You will be highly organised with excellent attention to detail and experience of dealing with a high volume of document production in a regulated environment. Good interpersonal skills are important in this role, as is empathy, and a caring style.
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