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Office Manager
Job Posted: 3 days ago
Salary: £ Competitive
Job Type: Permanent
Location: City of Dublin
Expire in: 25 days
Job Description
Office Manager
Location: Dublin (On-site)
Hours: 30 hours per week, Monday–Thursday
Contract Type: Permanent
An exciting opportunity has arisen for a highly organised and proactive Office Manager to join a small but dynamic team in Dublin. This is a key role offering a varied workload across office administration, facilities coordination, and finance support. It’s ideal for someone who enjoys taking ownership, is detail-oriented, and thrives in a fast-paced environment.
About the Company
The company is part of a large international energy group operating across multiple countries. With a strong presence in the UK and Ireland, it owns and operates a diverse portfolio of renewable and flexible power generation assets. The business has grown rapidly in recent years and supports the low-carbon transition by developing and managing critical energy infrastructure.
Despite its scale, the organisation maintains a flat structure with an entrepreneurial culture that values initiative and impact. Employees are empowered to contribute meaningfully, supported by a collaborative environment and opportunities for development.
About the Role
You will be responsible for ensuring the smooth day-to-day running of the office, supporting senior management, and assisting the finance function. The role plays a central part in fostering an efficient office environment while providing hands-on support to HR, finance, and trading teams.
Key Responsibilities
Provide general office administration across all teams
Act as PA to senior management
Manage relationships with facilities/building management
Coordinate alarm access and office security codes
Handle local office supply procurement
Liaise with IT to ensure smooth operation of systems and equipment
Organise meetings, events, and visitor arrangements
Oversee health and safety protocols and documentation
Support HR with onboarding/offboarding processes
Prepare meeting packs, attend meetings and take minutes
Maintain document control and manage incoming/outgoing post
Assist with bank reconciliations and credit card expense tracking
Reconcile accounts payable and receivable
Provide audit support and assist with company secretarial tasks
Perform other ad hoc duties as needed
Skills and Experience
Essential:
Previous experience in office management within a small to medium-sized firm
PA/EA experience at senior management level
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Strong organisational and multitasking skills
Exposure to basic bookkeeping or finance support
Ability to work independently and as part of a team
Excellent verbal and written communication skills
Preferred:
Experience in event planning and coordination
Strong analytical and numerical ability
Excellent time management skills
Qualifications:
Leaving Certificate with pass grades in English and Maths (essential)
Diploma in secretarial, executive or business administration (preferred)
Benefits
Bonus opportunity
Company Pension (PRSA)
Private Healthcare with VHI
Sick Pay Scheme
24 days annual leave plus bank holidays (FTE)
Employee Benefits Platform
Cycle to Work Scheme and Electric Car Scheme (post-probation)
3-month notice period (both sides)
6-month probationary periodBefore You Apply
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