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Office Manager
Job Posted: 22 hours ago
Salary: £ 35,000 - 35,000 / Annum
Job Type: Contract
Location: M8, Harpurhey, Manchester
Expire in: a month
Job Description
We are currently looking for an experienced Office Manager to work for of our clients on an ongoing long term basis
The company is a well-respected provider of specialist equipment to a range of train manufacturers and train operating companies around the UK and overseas
Based in their premises in Manchester and working closely with the Business Manager as part of a small team, this is a broad ranging role and the duties are varied. They will include the following:-
* Customers/Sales (20%) - Ensure the sales process is completed from enquiry/quote request to receipt of order, dispatch and invoice:-
* Customer quotes and enquiry handling
* Sales/purchase order processing including order confirmation
* Despatch – Management of deliveries to customers including carrier management
* Invoicing – Manage the invoicing process working closely with customers and finance
* Direct Materials Purchasing (30%) – Liaise with Raw Material suppliers on ordering and pricing to ensure there is no disruption to the production process including :-
* Raw materials including stock management
* Backing plate scheduling and ordering including stock management
* Export/import management.
* Weekly stock KPI’s and monthly stock valuation reports to finance
* Purchase invoice queries
* Indirect Purchasing (30%) – Purchasing all PPE, consumables and other items to ensure smooth facility operation. Work closely with the business manager on budget adherence and cost saving activities.
* Maintenance of Factory Master standard costs.
* Reporting :–
* Compilation of the weekly dashboard report (excluding operational OEE data).
* Compilation of monthly business report.
* Maintenance of all personnel, time and attendance systems (TMS)/ processes for site
* Environmental Health and Safety :-
* Reviewing and assistance in updating health and safety policies and ensuring they are observed.
* Environmental waste management & legal compliance/reporting.
* HR Records & Reporting – Maintain personnel records, attendance management & reporting for site working closely with Head Office
* Maintenance of training records including booking of courses/medicals and KAMMS.
* Generally main point of contact for all external enquiries to the site including management of the main office phone line/s.
* REX - Act as key process driver for REX processes.
The successful applicant with have experience in general/operations management ideally within an engineering or manufacturing environment and will preferably have a proven track record in purchasing/procurement.
It is essential that candidates are proficient in Microsoft Office software especially Excel together with experience of working with ERP systems and/or SAP
Candidates will ideally hold a recognised relevant qualification in business or operations management. A CIPS qualification and background would also be desirable.
This is an excellent opportunity to join a world leader in their field with good future prospects
Global Recruitment Services Ltd are a Recruitment Business based in the Midlands
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