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Office Manager/ PA
Job Posted: 4 hours ago
Salary: £ 38,000 - 45,000 / Annum
Job Type: Permanent
Location: North West London, London
Expire in: a month
Job Description
We are recruiting an Office Manager for a family run company in North West London.
Client Details
They are a family run professional services business and were established over 70 years ago. They have circa 50 people in the office and have grown organically very quickly over the last few years and are continuing to grow, so this is a great time to join them. They are a really, really friendly place to work as well as being really professional and hard working.
Description
Oversee day-to-day office operations, ensuring a productive, efficient and welcoming work environment
Service all office equipment (e.g. photocopier, coffee machine etc)
Coordinate office maintenance and repairs as needed, including managing external contractors for minor or ongoing issues
Manage inventory and procurement, ensuring cost-effective purchasing
Maintain inventory of all equipment, office keys etc.
Act as point of contact with our IT provider
Opening and sorting the incoming post & managing outgoing post
Handle generic email mailbox
Health & Safety
Oversee HR function including staff on-boarding, off-boarding and employee records management
Assist in the development and implementation of HR policies and procedures
Act as point of contact with our outsourced HR consultants
Act as a point of contact for employee queries and concerns, fostering a positive work environment
Coordinate employee benefits, leave requests, and payroll administration
Handle sensitive information with discretion and maintain confidentiality at all times
Liaise with insurance companies for arrangements of Terms of Business and other admin requirements
Carry out file checks to ensure accuracy and completeness of filed data
There will also be a PA element to the role. That could be booking some travel, sorting visas etc for the CEOPlease note this role is 4 days a week Monday - Thursday in the office in North West London. But this is very much a 9am-5pm role and it is highly unlikely you will do any more hours than this.
Profile
Previous experience in a similar Office Manager role
Strong organisational and problem-solving skills, and a quick thinker
A highly organised individual with exceptional attention to detail
Excellent communication and interpersonal abilities
Experience in an administrative role
Proficiency in Microsoft Office suite, particularly Word and Excel, and generally technically competent
Discretion and professionalism when handling confidential information
An understanding of HR practicesJob Offer
£36,000 - £45,000 (dependent on the candidate) 21 days holidays, plus bank holidays and Jewish holidaysBefore You Apply
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