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Pa/Secretary
Job Posted: a day ago
Salary: £ Competitive
Job Type:
Location: Newcastle upon Tyne, Tyne & Wear
Expire in: a month
Job Description
We are looking to recruit an experienced PA/Assistant to work for a busy Director in an expanding Manufacturing company based in the West of Newcastle upon Tyne.
This is a part-time role 2-3 days per week.
We are looking for someone to join the team to ensure the smooth running of the office on a day-to-day basis whilst working closely with Directors and Team members.
Someone who is highly organised, able to multitask and can work towards deadlines.
The role
* General admin support including booking travel, organising diaries and appointments.
* Taking calls from customers and suppliers.
* Diary management, travel management, corporate hospitality, organising and coordinating itineraries for internal and external meetings.
* Arranging calls and booking meeting rooms, organising events and managing meeting agendas.
* Organise and schedule meetings and appointments on behalf of Partners.
* Taking and distributing meeting minutes
* Liaison with production and internal departments
* Distribution of bills, managing various rotas, maintaining organisational charts and processes library.
* Supporting the preparation of reports, presentations, and general business correspondence as needed.
* Maintaining an organised and efficient office environment, including managing filing systems (physical and electronic) and ensuring shared spaces are tidy and presentable.
* Typing letters agendas e mails and ad hoc clerical work as needed
* Using MS Office and in-house computerised systems
Requirements for the role
* Previous PA/Secretarial experience to Director level
* Highly organised, able to multitask and work towards deadlines.
* A flexible, can-do approach - ready to get involved in everything from client communications to meeting coordination.
* GCSE in Maths and English at Grade 4 or above (or equivalent)
* Excellent organisation and communication skills.
* Attention to detail.
* Ability to deal with colleagues at all levels
* Discretion and Confidentiality
* Ability to be proactive
* Willingness to help other departments in this central role
* Microsoft Office – Outlook, Excel, Word, PowerPoint experience
* Diary and travel management experienceBefore You Apply
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