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Part Time Contracts Administrator - Maternity Contract, 12 months
Job Posted: 3 hours ago
Salary: £ 18,000 - 18,000 / Annum
Job Type: Contract
Location: Sunbury-on-Thames, Surrey
Expire in: a month
Job Description
CONTRACTS COORDINATOR – PART TIME, 12 month maternity contract with possible extension
📍 LOCATION: Sunbury Area | Office-based
💰 SALARY: £18,000 + £1,500 annual bonus
🕒 HOURS: 20 hours/week | 10am–3pm, Monday–Thursday
Our client is looking for a proactive and detail-driven Contracts Coordinator to take ownership of the contract lifecycle within a fast-paced, friendly company.
📚 Your Responsibilities:
📝 Contracts Management
* Draft and distribute new and renewal contracts for gym, pool, and spa maintenance and inductions
* Ensure contracts are sent and signed on time and before expiry
* Confirm receipt of purchase orders or signed contracts to trigger invoicing
* Invoice all contracts and track documentation to completion
* Maintain accurate contact records to ensure contracts are received by the right person
* Notify internal teams once contracts are signed so they can schedule services accordingly
* Collaborate with managers on new installs to determine if/when a contract is required
* Suggest and implement efficiency improvements to streamline contract processes
* Keep all documents properly filed and updated
📊 Reporting
* Report monthly contract invoice figures vs targets
* Break down data by new contracts, renewals, and design projects
* Flag unrenewed contracts to management and assist with customer feedback
* Support financial forecasting with accurate contract data
📅 Scheduling
* Coordinate with the Maintenance Coordinator Manager for scheduling
* Book maintenance visits directly with client sites when required
🧩 General Support
* Answer calls and direct inquiries as needed
* Respond to management’s ad-hoc tasks and requests across departments
* Order trainers for engineers via the ASICS B2B portal
* Take responsibility for your own development and training
💡 What You’ll Need:
* Strong attention to detail and organisational skills
* Confident communicator, both written and verbal
* Ability to work independently and manage your own workload
* Comfortable using standard office software (Word, Excel, etc.)
* Proactive, positive attitude with a solution-focused mindset
This is a brilliant opportunity for someone who thrives on structure, loves improving processes, and enjoys being a vital part of a collaborative teamBefore You Apply
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Looking for your next career move? Join a top company hiring Part Time Contracts Administrator - Maternity Contract, 12 months job near me in Sunbury-on-Thames, Surrey! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!
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