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Receptionist
Job Posted: 5 days ago
Salary: £ Competitive
Job Type: Permanent
Location: Salisbury, Wiltshire
Expire in: 23 days
Job Description
Receptionist
Salisbury
Full Time - Permanent
Monday - Friday - 8.45am - 5.00pm
Salary is dependent on experience
We are currently recruiting for a Receptionist to join our expanding client based in their Salisbury office.
You would be expected to undertake a number of general office administration and reception duties. You would work closely with the reception team to help maintain a smooth and efficient office. You will need to be proactive in your work habits and show high interest and engagement in all tasks delegated to you.
The role will normally perform the following tasks:
General office administration
Opening and sorting incoming mail
Collecting the office mail trays from the Fee Earners and taking to reception for posting
Carrying out deliveries during the day to other solicitors, companies, court etc as required
Photocopying and scanning as directed
Filing of various documents in office records systems
Daily banking for the Accounts department
Collating files from each department for archiving
Logging in and booking out Deeds & Wills
Dealing with Client ID
Certifying documents
Collecting DX
Taking the post to the post office daily
Any other office administration duties as requested from time to time
Supplies
Checking, stocktaking and ordering stationery weekly
Checking and stocktaking kitchen/toilet supplies including milk, tea, coffee, toilet roll etc
Topping up photocopiers round the office with paper throughout the day
Ordering toners and cartridges for photocopiers as and when needed
Reception cover
Answering the phone and forwarding all messages on via email
Checking for voicemails
Greeting clients and advising staff of their arrival
Deal with any ad hoc Client enquiries when they come into Reception
Managing the diary for the meeting rooms
Arranging tea and coffee for meetings
Checking meeting rooms are tidy after use
Taking card payments in person
Key Person Specifications
Basic keyboard skills, knowledge of Microsoft software including Word/Excel.
Ability to manage time effectively and to prioritise workloads effectively
Have excellent telephone skills and the ability to respond positively and effectively to staff and be competent in taking and forwarding messages accurately and promptly
Personal Attributes
Quick learner
Ability to work co-operatively with a wide variety of people
Reliable
Accuracy and attention to detail
Have a high degree of confidentiality
High level of personal presentation
Well-mannered
Benefits
Company pension
Employee discount
25 days holiday (in addition to statutory UK bank holidays, you can accumulate an additional 10 days for long service)
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