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Senior Legal Secretary (Private Client)
Job Posted: 2 days ago
Salary: £ 28,000 - 32,000 / Annum
Job Type: Permanent
Location: Guildford, Surrey
Expire in: 25 days
Job Description
A great opportunity for an experienced Legal Secretary to join one of the largest legal practices in Surrey.
- Based in Guildford
- £28,000 - £32,000 salary (DOE)
- 25 days holiday + bank holidays
- Monday - Friday, 37 hours per week
- Could potentially work from home
Job Description:
* Prepare letters, legal documents, and other correspondence using audio typing and word processing, ensuring high standards of presentation.
* Handle daily filing tasks, including the opening, closing, storage, and retrieval of client files in line with firm procedures.
* Organise outgoing mail and enclosures for dispatch. Carry out photocopying tasks, personally if no assistant is available.
* Schedule appointments, arrange meetings, and maintain an up-to-date diary for your principal.
* Prepare and tidy the conference room for meetings and provide refreshments when required.
* Welcome and assist clients both in person and by phone, delivering professional, friendly service aligned with the firm’s client care standards.
* Assist other secretaries as needed and offer guidance to junior or temporary staff when required.
* Maintain strict confidentiality regarding client and firm information, and complete online forms and other administrative tasks as needed.
* Use the firm’s case management system effectively. Contribute to improvements in document quality and departmental efficiency.
* Take part in any necessary training and take personal responsibility for continued development.
* Carry out any additional duties as required by the firm from time to time.
Person Specification:
* Significant prior experience as a Legal Secretary, including at least one year within Private Client law.
* Familiarity with Practice Evolve or similar case management systems.
* Solid understanding of legal procedures and terminology.
* Intermediate to advanced IT proficiency, particularly in relevant software packages.
* Fast and accurate touch-typing skills.
* Keeps pace with the fee earner’s workload and ensures timely document production.
* Consistently demonstrates strong attention to detail and accuracy.
* Effectively manages priorities and meets occasional deadlines under pressure.
* Proactive approach to work and willing to take on additional tasks as required.
* Communicates professionally with clients both in person and by phone.
* Offers high-quality customer service, with sensitivity to the needs of vulnerable or distressed clients.
* Progresses client matters efficiently with appropriate supervision.
* A cooperative team player with strong interpersonal skills.
* Positive, committed, and genuinely interested in legal work.
* Maintains good attendance and a consistent, can-do attitude.
* Willing to support fee earners and the wider team as needed.
Benefits:
25 days holiday + Bank Holidays
Annual salary review
Annual bonus scheme
Pension contribution
Death in Service benefit of 4 x salary
Interest free season ticket loan
Paid professional memberships
Long service rewards
Private medical cover
Company sick pay
Cycle to Work scheme
Employee Assistance Programme
Health and Wellbeing initiatives
Regular socials
Enhanced maternity/paternity leave, shared parental leave and adoption benefits
Flexible/hybrid working
Sabbaticals
Study Leave
Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!
Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
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Looking for your next career move? Join a top company hiring Senior Legal Secretary (Private Client) job near me in Guildford, Surrey! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!
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