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Admin Assistant

Job Posted: 2 days ago

Salary: £ 13.52 - 13.52 / Hour
Job Type: Temporary
Location: Inverness

Expire in: a month

Job Description

Job Role: Admin Assistant
Pay: £13.52 per hour
Start: ASAP
Contract Length: 3 Months Initially
Location: Inverness
Hours: Monday to Friday 8am-4pm

Key Responsibilities:

Provide administrative and clerical support to colleagues, supervisors, and managers across the service
Maintain accurate and up-to-date records
Assist in preparing and issuing contract documentation, including work orders, variations, and completion certificates
Monitor contract schedules and track deadlines to ensure timely completion
Accurately input and manage data within contract systems and spreadsheets
Maintain organised digital and physical filing systems for compliance and audit requirements
Liaise with contractors, tenants, and internal teams to coordinate access and schedule works
Respond to queries and handle routine correspondence relating to contracts and compliance
Track statutory compliance data and escalate overdue inspections or non-compliance issues
Provide general administrative support, including document handling, minute-taking, and assisting with ad hoc tasks

Key Skills:

Skilled in using Microsoft Word to create professional letters, reports, and contract documents
Proficient in Microsoft Excel for data management, compliance tracking, and report creation
Comfortable working across multiple digital systems, including databases and contractor platforms
Strong attention to detail when handling sensitive compliance and financial information
Effective communicator, able to engage clearly with contractors, tenants, and internal teams
Well-organised, with the ability to manage multiple tasks, deadlines, and schedules efficiently

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