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Admin Assistant

Job Posted: 3 days ago

Salary: £ 16 - 18 / Hour
Job Type: Temporary
Location: DA1, Dartford, Kent

Expire in: 25 days

Job Description

Apex Resources Limited are on the lookout for an Admin Assistant in Dartford, DA1

Role description below:

BUSINESS SUPPORT ADMINISTRATIVE ROLE

  * Positive and friendly individual required with good level of communication, our business is based on good relationships with our clients

  * Working from Office preferred full time as trying to build a team and a happy environment / working culture, not just an empty office

  * Temp to Perm, 20 hours per week (Mon-Fri) with a view to increasing potentially if required

  * Can be flexible with School Holidays for the right person in terms of hours and office working

  * Training can be made available to support growth into a business looking to expand

  * If someone is capable of more than the role, then we can produce a long-term training plan once permanent

1. Office & Operational Management

  * Oversee the day-to-day running of the office and administrative functions, purchasing anything to ensure the office can run smoothly

  * Ensure consistent processes across projects for documentation, reporting and communication - setting up job folders and ensuring all documentation is saved consistently and accurately, this will include chasing sites and site managers

  * Uploading documents to portals for clients when required

  * Support mobilisation of new projects (set-up of systems, documentation, trackers and reporting structures).

  * Where you feel processes are duplicated, identify, report it and implement improvements to streamline workflows and reduce inefficiencies.

2. Commercial & Project Support

  * Log in all new enquiries and keeping a track of items such as client, dates issued and received, win success rate etc.

  * Assist with project cost reporting and margin tracking. Inputting values into Excel

  * Submitting receipts and invoices to Dext for reporting by the Accountant) and logging invoices and receipts to keep a record of payment date.

  * Support preparation of monthly CVRs (Cost Value Reconciliations)

  * Produce Purchase Orders for suppliers and subcontractors

  * Monitor overhead spend and office-related budgets.

  * Keep a record of any orders placed directly by the Operations Manager and Site Managers. I.e. Concrete Volumes etc in pours.

  * Support procurement administration and supplier onboarding processes.

  * Complete Client PQQ for becoming part of their supply chain

Ongoing work for the right candidate.

Contract Rate: £16-£18 per hour DOE

If you are interested and available, please apply and call the office on (phone number removed) and ask for Raluca

Before You Apply

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Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

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