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Admin Assistant
Job Posted: 12 hours ago
Salary: £ 25,000 - 30,000 / Annum
Job Type: Permanent
Location: Glasgow
Expire in: a month
Job Description
Job Title: Administrative Assistant to Property Manager
Location: Glasgow
Salary: £26,000+ pro rata
Hours: 40 hours per week, Monday to Friday
Reporting To: Property Manager / Team Leader
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About the Role
We are seeking a highly organised and proactive Administrative Assistant to join a dynamic property management team in Glasgow. This role offers an excellent opportunity to gain hands-on experience in property management, with the potential for career progression into a Property Manager position. The successful candidate will receive comprehensive training, including enrolment in the Professional Diploma in Property Factoring course and participation in an in-house training programme.
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Key Responsibilities
* Maintenance Coordination: Arrange common repairs and maintenance, plan and schedule maintenance tasks, and manage client accounts for maintenance charges.
* Contract Management: Oversee common maintenance contracts, ensuring compliance and timely renewals.
* Client Engagement: Attend owners' meetings and the Annual General Meeting (AGM) as required, providing updates and addressing client concerns.
* Property Inspections: Conduct annual site inspections to assess property conditions and identify maintenance needs.
* Enquiry Management: Handle day-to-day enquiries, excluding credit functions, providing prompt and professional responses.
* Property Sales Support: Assist in the sale of client properties, coordinating viewings and liaising with potential buyers.
* Communication: Produce relevant client information updates and newsletters to keep clients informed.
* Contractor Oversight: Monitor the contractors' list, ensuring all paperwork is up to date and relevant, and place work orders with contractors as needed.
* Health and Safety Compliance: Update Health and Safety files as required, ensuring compliance with current regulations.
* Miscellaneous Tasks: Undertake other administrative tasks as they arise to support the property management team.
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Key Skills & Requirements
* Organisational Skills: Strong organisational and multitasking abilities to manage various tasks efficiently.
* Previous experience: at least 1 year experience working in a property or facilities management background.
* Communication: Excellent verbal and written communication skills to interact effectively with clients, contractors, and team members.
* Technical Proficiency: Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
* Confidentiality: Ability to handle sensitive information with discretion and confidentiality.
* Customer Service: A customer service-oriented mindset, ensuring client satisfaction and addressing concerns promptly.
* Teamwork: Ability to work independently and as part of a team, contributing to a collaborative work environment.
* Professional Development: Willingness to undertake further training and development to progress within the property management field.
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📩 Apply Now!
📞 Contact: Calum Roberts
📧 Email: (url removed)
📱 Phone: (phone number removed)
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