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Admin Assistant / Receptionist
Job Posted: 2 hours ago
Salary: £ 25,000 - 28,000 / Annum
Job Type: Permanent
Location: Edinburgh
Expire in: a month
Job Description
Job title: Administration Assistant / Receptionist
Location: Edinburgh
Working Pattern: Full-Time | Mon–Fri | Office-Based (with some flexibility)
Salary: Up to £28,000 per annum (DOE)
Are you an organised, proactive and people-focused professional with strong reception and administration experience? We're working with a highly regarded firm in Edinburgh to find a friendly, detail-oriented Administration Assistant / Receptionist to join their office support team.
This is a varied, front-of-house role where no two days are the same. You'll work closely with one other team member on a rotating schedule to cover all reception and admin duties for the Edinburgh office, ensuring things run smoothly, clients are warmly welcomed, and the office is always looking and working at its best.
Key Responsibilities
Acting as first point of contact for clients and visitors both in person and over the phone
Managing all incoming calls and directing appropriately with professionalism and warmth
Booking meeting rooms, organising layout, catering, and tech requirements
Coordinating couriers, taxis, travel, and accommodation as required
Handling all incoming and outgoing mail, scanning and distributing appropriately
Ensuring reception, meeting rooms, and kitchen areas are presentable and fully stocked
Supporting with printing, scanning, binding, file archiving and admin for legal teams
Managing office supplies, stationery orders, petty cash and basic facilities support
Liaising with contractors, building management and parking providers
Reporting any office maintenance or IT issues promptly and appropriately
Supporting wider teams with ad-hoc admin and facilities tasks as neededWhat We’re Looking For
A proven track record of working in a professional office environment (professional services preferred but not essential)
Strong MS Office / Microsoft 365 skills
Proactive, approachable and professional demeanour
High attention to detail and ability to manage multiple tasks effectively
A team player with a ‘can-do’ attitude, able to work independently and use initiative
Confident communicator, both written and verbal
Organised and able to prioritise competing deadlines What’s On Offer?
A supportive, professional environment with a focus on teamwork and collaboration
A varied and fulfilling role offering exposure to multiple business functions
Opportunity to work for a well-established, reputable professional services firm
Edinburgh city centre location with great transport linksInterested? Please send your CV via the Apply Now option to be considered for the roleBefore You Apply
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