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Administration Assistant
Job Posted: 2 months ago
Salary: £ 30,000 - 35,000 / Annum
Job Type: Permanent
Location: Manchester, Greater Manchester
Expire in: 24 days
Job Description
We're partnering with a globally recognised leader in speciality chemicals to recruit an experienced Administrative Coordinator for their Manchester facility. This is a broad, site-critical role that sits at the heart of the operation - keeping people, processes, and compliance running smoothly across multiple functions.
Far from a traditional administrative position, this role gives you genuine influence over site performance. You'll work across HR, quality, finance, logistics, and operations, making it an exceptional opportunity for a versatile, motivated professional looking to grow their impact in a well-resourced, forward-thinking environment.
What you'll be doing:
Site operations & administration:
- Take ownership of day-to-day office operations, ensuring protocols are consistently followed and the site runs efficiently
- Support HR and disciplinary processes in line with company policy and best practice
- Maintain and develop document control systems (SharePoint) to support audit readiness and effective knowledge management
People, recruitment & wellbeing:
- Coordinate end-to-end recruitment activity, including onboarding and induction programmes
- Oversee workforce development, training scheduling, and personnel health screening
- Manage absence reporting and contribute to payroll administration processes
Quality, compliance & governance:
- Ensure full compliance with regulatory, legal, and corporate HR requirements
- Lead administrative elements of quality management systems, including audit preparation and procedure implementation
- Participate in monthly site meetings, contributing operational insights and updates
Finance, logistics & stakeholder support:
- Manage site rebate and resale processes (steel, IBCs, drums, pallets, cardboard)
- Coordinate travel arrangements and provide professional hospitality to internal and external visitors
- Handle incoming and outgoing correspondence and maintain clear communication channels across the site
- Provide cross-functional backup support to maintenance and stores, including inventory coordination and cycle counting
What we're looking for:
Essential
- Proven experience in an administrative, coordination, or operations support role
- Strong Microsoft Office skills - Excel, PowerPoint, Teams, and OneDrive
- Excellent communication and stakeholder management abilities
- High level of discretion when handling sensitive or confidential information
Strong ability to prioritise, self-manage, and deliver across multiple workstreams
Desirable
- Familiarity with SAP systems
- Background in compliance, HR processes, or quality management environments
What’s on offer:
* Salary - Paying up to £35,000
* Annual leave - 26 days + bank holidays (rising to 30 days after 5 years' service)
* Life insurance - 3x salary
* Pension scheme - 6% employee / 12% employer contribution
* Company events
* Gym membership - £100 contribution
* Health & wellbeing programme
* On-site parking
* Private medical insurance (Part funded)
* Referral programme
* Sick pay
* Critical Illness cover
Please note: All applicants must have the right to work in the UK. Our client does not offer sponsorshipBefore You Apply
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Looking for your next career move? Join a top company hiring Administration Assistant job near me in Manchester, Greater Manchester! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!
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