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Administrative Assistant
Job Posted: 4 hours ago
Salary: £ 23,000 - 24,000 / Annum
Job Type: Permanent
Location: Plymouth, Devon
Expire in: a month
Job Description
My client is an Age Top 50+50 firm of Accountants based in the South West, with over 300 team members across 16 offices.
They are looking for an Administrator to join them on a permanent basis in their Plymouth office. This role is to provide administrative support to the Lead Partners and help support the continued growth of the office.
Main Duties
• Providing ad hoc accounts, administration, and secretarial support for the local team reporting to the Partner of the office.
• Managing meeting room diaries, room set ups and close downs.
• Hospitality for clients including meeting, greeting, arranging parking and refreshments.
• Answering phones, main switchboard, and intercom; directing calls, and taking and passing on messages accurately and efficiently.
• Handling and dealing with daily post, filing, and communicating.
• Handling and dealing with the main Crediton office email inbox; distributing emails to the right contacts.
• Taking payments from clients over the phone or in person.
• Maintaining our office petty cash receipts and payments; dealing with client bankings.
• Upkeep and communication of key office information including (but not limited to) suppliers, contractors, services, utilities, emergency shut offs and general maintenance management details.
• Checking Registered Office Board.
• Ensuring office supplies are up to date, made and items in stock.
• Onboarding processes associated with our new clients; contacting clients to obtain money laundering ID and perform checks; liaise with clients and team members to obtain essential information to set up clients on our internal systems.
Requirements:
• Resilient, able to multi-task, and work independently / flexibly.
• Adaptable, organised, and conscientious.
• Takes the initiative, ability to prioritise, and meet deadlines.
• Discrete, professional, and team orientated in approach.
• Passionate about all areas of internal and external service
• Efficient and accurate typing skills and processing.
• Excellent oral and written communication.
• Sound working knowledge of technology including MS Word, Excel, PowerPoint, and Outlook is essential for this role.
• Recent experience of working in a similar position or customer / client facing administrative role.
Terms / Benefits:
• 36.25 hours per week (Hybrid and Flexible working may be available).
• 20 days annual leave plus bank holidays increasing to 25 days annual leave after three years’ service.
• Annual salary review.
• Death in service 3 x annual salary.
• Access to Westfield Rewards and Health scheme.
• 24-hour external Employee Assistance Programme helpline.
• Flexible benefits including Buy and Sell holiday, Cycle to Work, Payroll Charity Giving and Private Medical Insurance.
• Pension 3% rising to 4% (but matched up to 6% after 4 years’ service).
Should you have any questions or wish to apply please do not hesitate to contact Clear IT Recruitment Limited.
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