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Administrator Assistant

Job Posted: 5 days ago

Salary: £ 26,000 - 28,000 / Annum
Job Type: Permanent
Location: DE24 8ZF, Normanton, Derby

Expire in: 23 days

Job Description

Derby | Commodity Assistant

We are looking for a Commodity Assistant to support the shared service sourcing team by providing data, reporting, and administrative support across commodity activities.

This is an entry-level role designed to build core procurement and supply chain knowledge, with exposure to sourcing processes, supplier management, and systems. The role plays a key part in ensuring accurate data, smooth purchasing processes, and team efficiency.

On-the-job training, system exposure, and involvement in sourcing activities will support progression.

Working Hours

Monday – Thursday: 8.00am – 17.00pm

Friday: 7.30am – 12.30pm ✔ Early finish every Friday

Salary💷 £26,000 to £28,000 per annum

Benefits Package

Career progression

Competitive salary

Company pension scheme

25 days annual leave + 8 statutory holidays, Christmas shut down

BUPA Health care

Free onsite parking

Death in Service benefit

Long Service awards

Key Responsibilities:

Data Collection & Reporting

  * Collect and maintain sourcing and supplier data across commodities

  * Support preparation of reports (spend, supplier performance, RFQ tracking)

  * Ensure data accuracy within internal systems and reporting tools

  * Assist in consolidating information for reviews (e.g. QBRs, internal meetings)

Purchasing & Central PO Support

  * Raise and manage central purchase orders (POs) in line with company processes

  * Track PO status and support issue resolution where required

  * Ensure correct coding, pricing, and supplier details are applied

  * Liaise with internal teams to ensure timely processing of order

Shared Service & System Support

  * Support administration of shared service sourcing activities

  * Maintain supplier records and documentation within systems

  * Assist with user access / security controls in procurement systems where required

  * Support process adherence and data governance

Commodity Team Support

  * Provide day-to-day support to commodity managers

  * Assist with RFQ administration (issuing, tracking responses, basic data collation)

  * Support supplier communications and follow-ups

  * Help prepare documentation for sourcing and supplier activities

ERP System Support (Go-Live)

  * Support data preparation and validation for new ERP system implementation

  * Assist with data migration activities (supplier data, pricing, POs)

  * Help test system processes and report issues

  * Provide general support to the team during go-live and stabilisation

Key Interfaces:

Commodity Managers

Sourcing / Procurement Team

Finance (AP/AR for PO queries)

Supply Chain / Operations Teams

Suppliers (basic co-ordination)

Skills & Experience

Essential

  * Strong attention to detail and accuracy

  * Good organisational and administrative skills

  * Confident using Microsoft Excel and basic systems

  * Good communication skills

  * Willingness to learn and develop in procurement

Desirable

  * Previous experience in an administrative, purchasing, or data role

  * Exposure to ERP systems

  * Interest in supply chain, procurement, or manufacturing

Key Competencies

Highly organised and methodical

Reliable and able to follow processes

Proactive with a “can-do” attitude

Good team player

Eagerness to learn and develop

Development Opportunity

This role provides a structured pathway into procurement, with opportunities to develop into:

Buyer

Sourcing Analyst

Commodity Manager (longer term)

Opportunity to progress on CIPS also offered

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

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