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Administrator
Job Posted: 20 hours ago
Salary: £ Competitive
Job Type: Contract
Location: Bracknell, Berkshire
Expire in: a month
Job Description
Administrator
Location: Cookham Road, RG12 1RB
Start Date: ASAP
Contract Duration: 3+ Months
Working Hours: Mon – Fri, 09:00 – 17:00, 37 Hours per week
Pay Rate: £ 12.21 per day
Job Ref: (phone number removed)
Responsibilities
Provide high-quality administration to ensure the effective and smooth running of the Emergency Duty Service.
Communicate effectively across six local authorities with excellent organizational skills.
Work independently with support from the Business Services Manager and use initiative.
Produce management information for the Business Services Manager and assist with general administration tasks.
Monitor and maintain the quality and accuracy of data on the Department’s computerised information system.
Assist in the coordination and processing of invoices, timesheets, and expenses claims.
Record sickness for team members under the direction of the Business Services Manager.
Ensure effective use of office space, maintain stationery stocks, and report equipment repairs.
Assist in the transfer of social work reports to appropriate day teams.
Maintain the Team staff telephone list.
Advise the Business Services Manager on issues affecting administrative procedures and participate in their development and improvement.
Ensure team members are aware of administrative systems by supplying relevant written information upon induction.
Maintain the rota as required by the Business Services Manager ensuring all shifts are covered.
Distribute the Approved Mental Health Professional Reports to relevant agencies.
Arrange meetings, undertake minute taking, and ensure accurate transcription and distribution of minutes.
Maintain an effective filing system for departmental policies, procedures, and all other team data.
Organize and prioritize workload under the general direction of the Business Services Manager.
Person Specification
5 GCSEs Grade C or above, including English and Maths.
Secretarial and administration qualification(s).
Intermediate level of IT skills and experience.
Understanding of people as individuals with varying training needs.
Commitment to anti-discriminatory practice.
Ability to work effectively within a team.
Excellent telephone manner and attention to detail.
Effective time management and ability to work using own initiative.
Understanding of and commitment to safeguarding children, young people, and vulnerable adults.
Good working knowledge of Outlook software and Excel.
Understanding of data protection and confidentiality of service user and worker information.
Motivated with a flexible approach.
Able to work within a busy and demanding environment while maintaining a professional attitude.
Knowledge of working within a Social Care environment and Health & Safety at Work.
A satisfactory enhanced Disclosure and Barring Service check.
Prepared to be reasonably flexible in work hours to meet job requirements.
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