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Administrator
Job Posted: a day ago
Salary: £ 34,610 - 37,462 / Annum
Job Type: Permanent
Location: Oxford, Oxfordshire
Expire in: a month
Job Description
Berry Recruitment are NOW hiring for a committed and experienced Administrator to work for a well-established and well-respected organisation based in Central Oxford, Oxfordshire.
Role: Administrator
Salary: £34,610 - £37,462 per annum
Location: Oxford, Oxfordshire
Hours: 09.00-17.00. (35 hours per week)
Holiday Entitlement: 24 Days holiday.
Contributory pension scheme: 6% employer, 4% employee
Employee Assistance Program
Private health care through Vitality
Enhanced maternity, paternity, childcare and sick pay schemes
The Administrator will staff the main office, ensuring that the program operates well on a day-to-day basis and that it provides a warm welcome to students, staff and visitors. The Administrator will manage the program's financial operations, ensuring that bills are paid, accounts and legers are kept, and that the institution follows the advice of its bank and accountants.
The Administrator will run the program's HR, organizing the recruitment and on-boarding process, maintaining staff records, and making sure that employment is conducted in accordance with the highest possible standards. This is a wonderful role for a proactive, precise and professional person who is looking to build their career in a small and friendly educational setting.
Key Responsibilities of the Administrator:
Take primary responsibility for manning the main administrative office
Share telephone & door answering with other staff members
Deal with incoming/outgoing mail and deliveries and maintain Post Book
Arrange parking/access as necessary
Answer/refer general enquiries appropriately, including information requests, admissions queries, etc.
Process complete applications upon notification
Oversee student arrivals and orientation set-up
Assist Academic Staff in planning and implementation of orientation sessions
Make appropriate administrative and catering arrangements for various external and in-house events/orientations and be available for events if requested (events may be outside normal working hours)
Create, maintain and update Handbook (practical information), in-house records/databases and website
Create room booking sheets and allocate for teaching and events
Obtain and record academic engagement/register information.
Flag any issues arising with academic staff
Set up and maintain the Absence Book, and ensure availability for reference Process incoming/outgoing invoices, expenses and claims
Prepare, submit and process monthly payroll information to external service provider
Prepare, distribute and process self-employed tutors' claim forms or invoices in accordance with information provided by academic staff
Pay in/withdraw funds from bank as necessary
Prepare and provide internal books/ledgers and financial information and deal with matters arising
Minimise expenditure where relevant, but in all cases having regard to best practice, law and regulatory requirements
Administrate and reconcile company commercial credit card account
Prepare and update any internal financial policies.
Assist in the preparation, recruitment, interviewing and appointment of new staff
Obtain required information and set up new starters
Collate, process and deal with other HR-related queries and maintain personnel records, seeking professional employment advice when required
Advise and write amendment to contract letters as/when directed by the principal
Provide occasional HR/Payroll support
To provide basic cover in the absence of the Facilities and Maintenance Co-ordinator, ensuring that one of the pair is present whenever possible.
To undertake other duties appropriate to the post, on a temporary or permanent basis, as may reasonably be required by the needs of the business.
About you:
Good qualifications (minimum to A-level) which demonstrate a high degree of literacy and numeracy.
Demonstrable experience of running an office/small organization successfully
Proven knowledge and experience of financial matters, including elements such as making payments, keeping records, and ensuring compliance with internal policies and the law
Experience of recruiting, interviewing, and appointing new staff, including setting up new starters
Some knowledge or experience of the higher education environment, especially in Oxford and/or the USA
A high degree of accuracy and attention to detail, ensuring that the most important tasks are completed to the highest possible standards
The flexibility to adapt to and juggle a wide range of tasks, prioritizing as appropriate
The ability to build and maintain good relationships with a wide range of people, including students, staff, tutors and independent service providers Excellent IT skills
The ability to communicate effectively and politely to everyone
Having the self-motivated drive that enables a person to work independently as part of a very small team.
No candidate will meet every single desired qualification we have listed. If your experience looks a little different but you think you can bring value to the role, we'd love to learn more about you!"
For more information and to apply, contact the Oxford branch of Berry Recruitment - (phone number removed) or click 'Apply Now' to submit your application.
Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the jobBefore You Apply
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