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Administrator / Office Manager
Job Posted: 3 days ago
Salary: £ 26,000 - 28,000 / Annum
Job Type: Permanent Temporary
Location: Bordon, Hampshire
Expire in: 25 days
Job Description
Reference no: HT15799
Our client, an engineering-based company providing specialised services to a variety of sectors, is currently seeking a proactive and organised Administrator/Office Manager to join their team at their site facility based in Bordon. This role will initially be on a temporary basis but with a view to becoming permanent.
Please note: Due to the location of the site, applicants must have a valid driving licence and their own transport.
Administrator / Office Manager - Benefits
* Company pension scheme, percentage of the Company Profit Share Scheme and training and development opportunities
* Free on-site parking
* Supportive and friendly working environment and opportunity to work in a unique and varied role within the engineering sector
* Company social events
Administrator / Office Manager - About The Role
The Administrator/Office Manager will provide key support to a variety of departments, with additional support to the Directors and wider team as required. This is a varied and rewarding role ideal for someone who enjoys multitasking, thrives in a dynamic environment, and takes pride in providing high-quality support across different departments.
Key Responsibilities:
Engineering Department Support
* Arrange travel for team members (flights, taxis, hotels)
* Ensure all documentation is accurate and up to date
* Raise purchase orders and procure necessary equipment and supplies
* Maintain and update procedures
* Support inventory management alongside the Engineering Manager
* Manage logistics for shipping of spare parts and tools
* Prepare and issue shipping invoices and packing lists
* General filing and administrative support
General Administration
* Handle and transfer incoming calls professionally
* Greet and register visitors, ensuring security protocols are followed
* Manage meeting room bookings and refreshments
* Maintain a clean, safe, and functional office environment
* Coordinate building maintenance and annual servicing
* Provide general office support including scanning, filing, copying, and archiving
* Manage international travel logistics including visas, vaccinations, and passports
* Track and update employee attendance and maintain fire register
* Support Directors with travel bookings and meeting coordination
* Oversee company vehicle administration (MOTs, insurance, tax, servicing, driving licence checks)
* Maintain control of company equipment allocation and reporting
* Organise and record weekly vehicle checks and associated documentation
The successful Administrator / Office Manager will have/be:
* Proven experience in an administrative or office management role, ideally in an engineering environment
* Excellent organisational and communication skills, strong attention to detail, ability to multitask effectively and work independently and within a team
* Proficient in Microsoft Office (Word, Excel, Outlook)
* Full UK driving licence and access to own vehicle due to site location
* Right to work in the UK
Howett Thorpe are acting as a recruitment agency in relation to this role and comply with all relevant UK legislation and do not discriminate on any protected characteristics. Due to the high volume of applications, we currently receive, we are unable to respond to all candidates. If you do not hear from a consultant within 5 working days, please assume that you have not been successful.
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