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Contracts Coordinator
Job Posted: a month ago
Salary: £ 45,000 - 60,000 / Annum
Job Type: Permanent
Location: Ellon, Aberdeenshire
Expire in: a day
Job Description
Contract Coordinator- Aberdeen (Hybrid Working)
The Role
The Contracts Coordinator provides administrative and coordination support across the lifecycle of client and subcontractor contracts. The role focuses on maintaining accurate contractual records, ensuring documentation compliance, coordinating contractual communications, and supporting operational teams after contract award.
Responsibilities
Contract Administration & Documentation
* Maintain contract registers for client contracts, variations and subcontracts.
* Ensure executed contracts are correctly stored, version controlled and distributed.
* Prepare contract packs for project teams at project mobilisation.
* Track contract deliverables, notices and key contractual dates (renewals, expiries, milestones).
* Support preparation and issuing of contractual correspondence and formal notices.
* Maintain clarification, deviation and variation logs.
* Assist with compiling contractual documentation for audits.
Post-Award Contract Support
* Support the handover from tender/commercial to operations.
* Ensure operational teams understand contractual documentation and obligations.
* Monitor and track contractual deliverables, obligations and reporting requirements.
* Maintain records of client instructions and change orders.
* Support close-out documentation at project completion.
* Assist with contract extensions and amendments.
Subcontractor & Supplier Coordination
* Prepare subcontract documentation using approved templates.
* Issue subcontracts and track receipt of signed copies.
* Maintain subcontractor compliance records (insurance, certifications, pre-qualification).
* Coordinate subcontractor onboarding documentation.
Systems & Process Control
* Maintain document control within the Business Management System.
* Ensure correct naming, filing and revision control standards are followed.
* Support continuous improvement of contract templates and processes.
* Produce periodic contract status reports for management.
* Ensure compliance with company procedures and audit requirements.
Qualifications/Experience
* Actively contribute to the continual improvement of the business and seek ways to make improvements to working methods and efficiencies in line with the Company core values.
* A degree in law or similar relevant qualification.
* Experience in a contracts or commercial role, ideally within offshore, energy, or subsea environments.
* Strong understanding of contract terms, risk management, and compliance.
* Experience in working with the LOGIC suite of contracts.
* Excellent attention to detail and stakeholder management skills.
* A proactive, solutions-focused approach.
* Understanding of confidentiality and data protection requirements.
Salary- £45-60K
Permanent and Full-time
Hybrid workingBefore You Apply
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