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Contracts Officer
Job Posted: 10 hours ago
Salary: £ 13.57 - 13.57 / Hour
Job Type: Temporary
Location: Lurgan
Expire in: a month
Job Description
Venesky-Brown’s client, a public sector organisation in Lurgan, is currently looking to recruit a Contracts Administrator for a 4 month contract on a rate of £13.57/hour PAYE.
Responsibilities:
- Contracts preparation for procurement and Award Assist the Contracts Manager in the preparation of contract documentation for procurement, tendering and payments.
- Set up and maintain robust filing systems for contract documentation, keeping detailed records of all procurement processes and ensuring that the contracts and databases are is up-to-date.
- Liaise with outside contractors regarding service and maintenance contracts, sending out notifications of contract start dates and terminations in a timely manner and deal with queries etc.
- Prepare tender documentation e.g. collect historical data regarding equipment maintenance and expenditure, update schedules, type up contract documentation, specifications, methodology and schedules, etc.
- Ensure all appropriate service contract equipment is linked to the asset register and that the database is appropriately populated.
- Load all contract documentation, schedules, and specifications on to program including reports, terms and conditions and pro-formas and publish on system and arrange pre start meetings as required.
- Collate all associated contract information such as declaration of interest forms, tender returns, tender assessment and award criteria, tender analysis and outcomes
- Provide admin support regarding tender assessment criteria, marking systems, tender analysis, contract information, clarifications, certificates, Health & Safety documents, insurances, award and regret letters, Terms and Conditions etc.
- Issue all relevant contract details including award information to the contractor, contract administration staff and contract owners, including purchase order details etc.
- Set up and arrange group meetings. Record and distribute associated minutes.
- Ensure associated contract payments are made in a timely manner.
- Operate systems for receipt and processing of contract invoices for payment.
- Collate review information for audit, when requested, and yearly review of service and maintenance contracts. Upload review information unto database and produce reports for audit and compliance.
- Liaise with other staff, contractors, outside bodies and relevant stakeholders as necessary.
- Provide cover for Administrators and other Admin posts in locality when required.
Essential Skills:
- HNC/HND or equivalent/higher qualification in an administrative related field AND 1 years’ experience in a clerical/administrative role.
OR
- 4 GCSEs at Grades A-C including English Language and Maths or equivalent/higher qualification AND 2 years’ experience in a clerical/administrative role, at least 1 of which should be in a contracts admin role.
OR
- 3 years’ experience in a clerical/administrative role, at least 1 of which should be in a contracts admin role.
- Experience in the use of Microsoft office products including Excel, PowerPoint, Access Databases and Word.
- Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment.
- Ability to work as part of a Team.
- Well-developed organisational skills with the ability to prioritise workload and complete tasks within tight deadlines.
- Ability to identify problems and recommend appropriate solutions.
- Ability to use own initiative.
- Excellent communication skills, both orally and in writing to meet the needs of the post in full.
Desirable Skills:
- Be able to demonstrate working experience in contracts administrative processes.
If you would like to hear more about this opportunity please get in touch.
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