Hiring Now: Design Team Coordinator Near You – Apply Today!

Your Next Design Team Coordinator Job Starts Here – Apply Now!

Design Team Coordinator

Job Posted: 5 days ago

Salary: £ 26,500 - 30,000 / Annum
Job Type: Permanent
Location: ZPos, SN3 4YH Swindon, United Kingdom

Expire in: 23 days

Job Description

Location: Swindon, 100% office-based 

Type: Full-time, 37.5hrs per week. Monday to Friday 9:30am - 6pm

Salary: Dependent on experience 

* PLEASE DO NOT USE AI TO ANSWER THE SCREENER QUESTIONS *

* Please note this position is not remote or hybrid *

About Us

ZPos is a fast-growing creative and technology agency working with a wide variety of businesses across the UK - from independent restaurants and national hospitality chains to tradesman, distributors, retailers, and service providers. Through our family of brands, we provide everything from bespoke e-commerce websites and EPoS systems to print design, signage, branding, and marketing materials. 

With a dynamic in-house team and a vibrant office environment, we deliver standout creative work backed by seamless systems and outstanding customer service. 

About the Role 

We’re looking for a Design Team Coordinator to support our busy, multi-brand creative agency. This is a vital role that keeps our design projects organised and on track - helping our talented designers focus purely on the creative work, while you handle the coordination, communication, and admin around it. 

You’ll liaise with a wide variety of clients - not just in hospitality but across many industries - handling everything from project briefs and approvals to quoting, delivery, and follow-up. You’ll also support the team with quality control, research, supplier communication, and occasional simple design tasks like web banners. 

This isn’t a hands-on design job, but a great fit for someone with strong organisational skills, a visual sensibility, and a keen eye for detail. If you enjoy variety, fast-paced projects, and working within a creative team, we’d love to hear from you. 

Key Responsibilities 

Be the first point of contact for clients once a design project is underway 

Liaise with clients to clarify requirements, manage approvals, and chase missing info or feedback 

Provide accurate quotations and take payments or deposits using our internal tools 

Coordinate the production process, from sign-off to delivery, including logistics and follow-ups 

Carry out quality control checks on artwork (proofreading, layout, file setup) before print 

Maintain project timelines to ensure jobs move efficiently through the business 

Keep internal records updated (including project trackers & CRMs) 

Handle communications with suppliers regarding files, specifications, and delivery 

Follow up with clients post-delivery to confirm receipt and gather feedback 

Assist with project research, including sourcing new materials or samples 

Create basic digital content such as promotional web banners for client websites 

Support the design team with ad hoc administrative and creative tasks 

What We’re Looking For 

Exceptionally organised with strong attention to detail 

Clear communicator, confident dealing with clients and internal teams 

Enthusiastic, passionate, commercially minded, and persuasive 

Exceptional written and spoken English skills 

Comfortable managing multiple projects at different stages 

Familiarity with design and print processes (bleeds, file types, colour modes, etc.) 

Confident proofreading and checking layout accuracy 

Proficient with admin systems, file management, and spreadsheets 

A good visual sense - able to spot when a layout or banner doesn’t look quite right 

Diligent, dependable, and takes pride in doing things properly 

Strong opinions and confident in giving feedback when necessary, but always respectful and constructive 

Able to remain calm and methodical in a fast-paced environment 

Proactive, reliable, and not afraid to chase things up when needed 

Bonus Skills (Not Essential, But Nice to Have) 

Experience using Adobe Illustrator/Photoshop/InDesign 

Copywriting or content creation skills 

Experience working in or with a design or creative team

Photography, video, or digital content skills

Familiarity with tools like Canva, Asana, Trello, or  

Why Join Us 

You’ll be joining a passionate team who genuinely care about their craft, their clients, and the impact of their work. This is a fantastic opportunity for someone who enjoys administration coordination, thrives on detail, and wants to play a key role in delivering high-quality design at scale. In addition, we have the following perks & benefits: 

Modern workspace with an in-house coffee shop

Free coffee, tea, fruit, and snacks

Games room and breakout areas

31 days’ paid holiday (including bank holidays), plus your birthday off (pro-rated for part-time)

Free on-site parking

Company pension scheme

Staff discounts at affiliated coffee shops, and a variety of other retail and hospitality establishments

Comprehensive healthcare plan (after successful probation)

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

Looking for your next career move? Join a top company hiring Design Team Coordinator job near me in ZPos, SN3 4YH Swindon, United Kingdom! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!