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Document Controller - Hybrid

Job Posted: an hour ago

Salary: £ 32,000 - 32,000 / Annum
Job Type: Permanent Contract
Location: B4, Birmingham, West Midlands (County)

Expire in: a month

Job Description

Document Controller – Hybrid

Location: Hybrid, 3 days office or site based and 2 days working from home
Salary: Circa £32,000 per annum, (£123.64 per day)
Holiday allowance: 28 days (inc of BH)
Hours: Monday to Friday, 9:00am to 5:00pm

We are looking for a Document Controller to support the maintenance, filing, archiving and retrieval of project records using electronic document management systems.

This is a hybrid role working on one of the largest civils projects in the UK. It would suit someone with strong document control experience, ideally gained within an engineering, construction, infrastructure or major projects environment.

The Role

As Document Controller, you will be responsible for maintaining accurate project records within the EDMS, ensuring documentation is correctly filed, archived, retrievable and kept up to date.

You will also support the wider business with document management processes, reporting, inbox requests and good document control practice.

Key Responsibilities

  * Maintain entries within the EDMS, including scanning, filing and archiving project documents in line with document management controls, standards and procedures

  * Ensure metadata and document information within the EDMS is accurate, complete and up to date

  * Retrieve project records and files from archives and the EDMS promptly and accurately

  * Support departments with document lifecycle management, ensuring a clear audit trail for document approval

  * Check the quality of submitted deliverables and ensure documentation is correctly managed

  * Provide reports and management information in response to business requests

  * Support and guide teams with the implementation of document management processes

  * Process document control inbox requests and tasks within agreed timescales

  * Handle confidential information carefully and appropriately

Skills and Experience Required

  * Previous experience in document control or records management

  * Good knowledge of document management standards, processes and procedures

  * Experience using EDMS platforms for records tracking, archiving, retention and storage

  * Understanding of documentation processes within an engineering, construction, infrastructure or major project environment

  * Working knowledge of bulk scanning, scanning systems and PDF functionality

  * Confident user of Microsoft Word, Excel and PowerPoint

  * Strong attention to detail and accuracy

  * Excellent written and verbal communication skills

  * Ability to manage information carefully, confidentially and efficiently

Why Apply?

This is a good opportunity for an experienced Document Controller to join one of the UK’s largest civils projects, supporting key project teams with accurate, reliable and well managed documentation.

The role offers hybrid working, standard Monday to Friday hours and long term project exposure within a major infrastructure environment.

Apply

If you have document control experience and are confident working with EDMS systems, please apply with your latest CV

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

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