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Document Controller

Job Posted: 10 hours ago

Salary: £ 43,162 - 51,794 / Annum
Job Type: Permanent
Location: Helsinki

Expire in: a month

Job Description

Critical Role: On-Site Document Controller 

Location: Helsinki, Uusimaa, Finland (HEL 04 Project)

Status: Full-Time, On-Site

Reference: HEL 04

The Mission: Become the Keeper of Project Excellence

We are the leading European partner in the delivery of full-turnkey data centre solutions. Headquartered in Dublin, our reputation for excellence is unmatched across the continent. We are seeking a meticulously organised and proactive Document Controller to join our team on a major, high-profile data centre construction project right here in Finland.

This is a critical, site-based role that ensures the entire operation runs smoothly. You won't just file paperwork; you will be the core custodian of all project knowledge, managing the flow of crucial information that underpins the construction and commissioning of one of Europe's most advanced facilities.

🚨 Non-Negotiable Requirement: On-Site in Helsinki 🚨

This is a 100% on-site, full-time role based at our project location in Helsinki, Uusimaa.

Candidates must be based local to the Helsinki metropolitan area and available to work on-site daily. Due to the high-security and fast-paced nature of the construction environment, we cannot consider applications from fully remote workers or those requiring relocation assistance. Only applicants who are prepared to commence work immediately on-site in Helsinki will be reviewed.

Your Key Responsibilities (The Core of the Role)

Information Governance: Act as the gatekeeper, ensuring all project documentation (including drawings, contracts, specifications, and reports) adheres scrupulously to company standards and our Integrated Management System (IMS).

Version Control Mastery: Maintain absolute accuracy in document storage and version control, guaranteeing that all teams and external partners are always working with the latest, correct information.

Flow and Distribution: Efficiently distribute and track documents, ensuring every relevant stakeholder-from engineers to management-receives critical information promptly.

Reporting & Analysis: Proactively maintain and update vital project registers (Document Register, RFI Log, Action Log). Take it a step further by analysing this data, summarising trends, and generating reports to highlight overdue actions or potential bottlenecks.

Compliance Liaison: Collaborate effectively with external consultants and contractors, holding them accountable for the timely and compliant submission of their documentation.

Quality Support: Provide essential documentation support for Quality Assurance (QA), Quality Control (QC), and Health & Safety (HSE) initiatives, assisting with site audits and compliance checks.

What You Bring (Your Essential Toolkit)

A minimum of 2 years' demonstrable experience in a similar site-based Document Controller role, ideally within construction or engineering.

Exceptional command of verbal and written English is absolutely essential for cross-functional communication.

First-class organisational skills, attention to detail, and a confident, professional approach to interpersonal communication.

High proficiency in IT skills, particularly the Microsoft Office Suite.

Prior experience with knowledge-sharing applications or Electronic Document Management Systems (EDMS) is a distinct advantage.

The Rewards (Why Join Us?)

Be part of a collaborative, high-performing team on Europe's largest and most advanced data centre projects.

Work for a market leader where career progression and professional development are actively supported.

Enjoy a competitive salary and excellent working environment in Helsinki.

If you are a highly-skilled Document Controller ready to make a significant impact on an industry-leading project in Helsinki, apply now

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

Looking for your next career move? Join a top company hiring Document Controller job near me in Helsinki! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!