Hiring Now: Document Controller Near You – Apply Today!

Your Next Document Controller Job Starts Here – Apply Now!

Document Controller

Job Posted: 5 days ago

Salary: £ 30 - 32 / Hour
Job Type: Contract
Location: Birmingham, West Midlands

Expire in: 23 days

Job Description

Duration: Initial 6 months with potential extension
 Start Date: ASAP
 Hours: 40 hours per week
 Security Clearance: Active SC Clearance required
 Expenses: Reimbursable for approved travel to other office, client, or site locations away from the base office.

Role Overview

We are seeking an experienced and highly organised Document Controller to join our project team based in Birmingham. This is a full-time contract opportunity initially for six months, with the potential for extension. 
The successful candidate will be responsible for managing project documentation and company records throughout the project lifecycle, ensuring accuracy, quality, compliance, and integrity of all controlled documents. This role requires strong experience working with Electronic Document Management Systems (EDMS) and the ability to collaborate effectively with internal project teams, clients, and external contractors.

Key Responsibilities

Document Control & Management

Control the numbering, filing, sorting, storage, retrieval, and distribution of project documentation.
Maintain document registers, trackers, and databases to ensure accurate record keeping.
Register, update, and manage documents within Electronic Document Management Systems (EDMS).
Ensure all documentation complies with project standards, templates, procedures, and formats.
Perform quality assurance and compliance checks before document issuance.
Manage project files from project initiation through to close-out.
Monitor document workflows and ensure timely review, approval, and distribution.

Stakeholder Coordination

Liaise with project teams, clients, contractors, and external stakeholders regarding document control requirements.
Manage transmittals and information exchange between the company, contractors, and project teams.
Ensure external engineering contractors comply with document management procedures, standards, specifications, and work instructions.
Support project teams by providing document status updates and ad-hoc reporting when required.

Administration & Compliance

Maintain accurate audit trails and document history records.
Produce document control reports and management information as required.
Participate in document control training and continuous improvement initiatives.
Support compliance with company policies, quality standards, and project governance requirements.

Essential Requirements

Qualifications & Security

Active SC Clearance (mandatory).
Relevant qualification in Document Control, Records Management, Business Administration, Information Management, or a related discipline.

Experience

Minimum 2 years' experience in a Document Controller or Records Management role.
Experience supporting engineering, infrastructure, construction, or project-based environments.
Proven experience managing large volumes of technical and project documentation.
Strong understanding of document control processes, procedures, and best practices.

Technical Skills

Essential experience with Electronic Document Management Systems (EDMS), including:

Asite
ProjectWise
AssetWise
Autodesk platforms
Strong working knowledge of:

Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Teams
SharePoint
Knowledge of additional systems such as Business Collaborator, AutoCAD document management environments, or similar platforms would be advantageous.

Key Competencies

Excellent organisational and time management skills.
Strong attention to detail and accuracy.
Ability to work under pressure and manage multiple priorities.
Excellent written and verbal communication skills.
Ability to work independently and as part of a multidisciplinary team.
Adaptable and responsive to changing project requirements.
Strong problem-solving and stakeholder management skills.
Professional, proactive, and quality-focused approach.

Additional Information

Candidates must be willing to travel to project sites and other office locations when required.
Hybrid working arrangement with a minimum of three days per week in the office or on-site.
This is an excellent opportunity for an experienced Document Controller to join a dynamic project environment, supporting the successful delivery of major engineering and infrastructure programmes

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

Looking for your next career move? Join a top company hiring Document Controller job near me in Birmingham, West Midlands! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!