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Document Controller
Job Posted: 2 days ago
Salary: £ 25,000 - 35,000 / Annum
Job Type: Permanent
Location: Guildford
Expire in: 25 days
Job Description
Role Overview
My client are seeking a proactive and detail-oriented Document Controller to support their project delivery teams by maintaining robust document control processes and leveraging project data for decision-making. The ideal candidate will be a self-starter with strong IT skills, particularly in MS Excel and Dalux, and will play a key role in ensuring operational efficiency and compliance.
Key Responsibilities
System Coordination
Collaborate with stakeholders to define system and operational requirements
Document workflows, data flows, decision points, and integration with other systems
Provide system support including training, resource allocation, and issue resolution
Project Support & Data Management
Offer analytical support to project teams, enhancing administrative workflows
Manage and process contractor timesheets with accuracy
Coordinate and conduct site inductions for new staff and contractors
Analyse project data and produce visual reports to aid strategic decision-making
Document Control & Compliance
Manage document control systems including technical documentation, drawings, and correspondence
Maintain document registers, ensuring accuracy and accessibility
Prepare, compile, and close out Operations & Maintenance Manuals and Handover Documentation
Distribute latest approved documents to relevant teams
Ensure organized archiving and adherence to company documentation procedures
Administrative & Office Support
Handle communications, including emails, calls, and written correspondence
Perform general office administration tasks such as supply ordering, printing, and meeting coordination
Support office maintenance to foster a productive working environment
Take on additional tasks as needed to support the wider team
Person Specification
Essential
Advanced IT proficiency: Strong in MS Excel (pivot tables, formulas, data manipulation) and Dalux
Analytical mindset: Able to interpret data and develop actionable visual insights
Organised and detail-focused: Ensures accuracy and compliance in documentation and data
Self-motivated: Works independently, takes initiative, and solves problems proactively
Effective communicator: Presents data clearly and collaborates well with teams
Desirable
Familiarity with Power BI, AI tools, or other emerging technologies to enhance reporting and efficiency
Previous experience in a similar role within a construction, engineering, or project-based environmentBefore You Apply
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