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Estates Administrator
Job Posted: 15 hours ago
Salary: £ 27,170 - 27,170 / Annum
Job Type: Permanent
Location: Watford, Hertfordshire
Expire in: a month
Job Description
The Estates department is seeking an experienced and proactive Estates Administrator to provide comprehensive administrative and procurement support within a busy environment.
Main Purpose of the Role
To deliver efficient administrative support to the Estates team, ensuring smooth operation of departmental processes, accurate record keeping, and compliance with relevant policies and procedures.
Essential Skills and Qualifications
Excellent IT skills, including proficiency with standard office software.
Strong communication and organisational skills.
Attention to detail and accuracy in record keeping and budget monitoring.
Educated to at least Level 3 or equivalent experience in a similar administrative role.
Ability to work independently and collaboratively in a fast-paced environment.
Main Duties and Responsibilities
Provide administrative support for Estates and Technical Services departments, ensuring all work is carried out efficiently and effectively within agreed service levels.
Handle enquiries from external partners and internal colleagues with a consistently high level of customer service.
Support and action jobs logged via the helpdesk in accordance with agreed priorities and procedures, ensuring a timely and responsive facilities fault-rectification service.
Build effective working relationships with contractors and manage central databases, records, and contractor information to ensure legal compliance at all times.
Maintain relevant central databases in accordance with agreed procedures for data storage and use, producing timely and accurate management information and reports.
Request and coordinate contractor information such as DBS checks, pre-qualification documentation, and utility or waste management details, including renewals and upgrades, to ensure compliance with relevant standards.
Manage procurement activities across Technical Services and Estates, including processing orders, checking invoices, and monitoring budget expenditure to support effective budget control.
Act as the first point of contact for external agencies, service providers, and contractors, dealing efficiently with enquiries related to Estates or Technical Services.
Maintain effective and user-friendly filing and retrieval systems to ensure accurate and up-to-date information is easily accessible.
General Responsibilities
Participate actively and flexibly in a range of organisational activities such as duty rotas, enrolment, events, and staff or stakeholder activities.
Take part in training and team development to maintain and enhance knowledge and skills.
Take reasonable care for the health and safety of yourself and others who may be affected by your work.
Be aware of and comply with all relevant health and safety legislation and organisational requirements.
Demonstrate commitment to promoting equality, diversity, and inclusion in both employment and service delivery.
Be familiar with safeguarding principles and adhere to all relevant policies to protect the welfare of children, young people, and vulnerable adults.
Undertake such additional duties or projects as may be assigned by a line manager following consultation.
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