Hiring Now: Estates Administrator Near You – Apply Today!
Your Next Estates Administrator Job Starts Here – Apply Now!
Estates Administrator
Job Posted: 24 days ago
Salary: £ 15 - 16 / Hour
Job Type: Temporary
Location: Peterhead, Aberdeenshire
Expire in: 4 days
Job Description
Job Description - Maintenance Administration Coordinator
Job Title: Maintenance Administration Coordinator
Department: Estates / Facilities Management
Reports To: Estates Maintenance Manager (or equivalent)
Role Purpose
To provide comprehensive administrative support to the Estates Maintenance team, ensuring robust, auditable systems and processes are maintained to support operational compliance and service delivery. The postholder will assist with the coordination of maintenance activities, financial administration, record management, contractor liaison, and reporting functions.
Key Responsibilities
Maintenance Administration
Provide administrative support to the Estates Maintenance team to ensure the effective delivery of maintenance services.
Maintain accurate and auditable records, ensuring compliance with organisational policies, procedures, and regulatory requirements.
Coordinate maintenance-related paperwork, documentation, and service records.
Schedule and coordinate contractor and supplier visits, ensuring all relevant documentation is completed and retained.Financial Administration
Process purchase requisitions, goods received notices, and invoices through the organisation's financial management system.
Raise purchase orders and liaise with suppliers regarding orders, deliveries, and invoicing queries.
Monitor and maintain accurate financial records to support budget management and auditing requirements.Contract and Supplier Coordination
Support the administration of maintenance contracts and service agreements.
Maintain records relating to contractor performance, inspections, service schedules, and compliance documentation.
Liaise with internal stakeholders and external suppliers to ensure maintenance services are delivered as planned.Staff Records and Training Administration
Record and monitor staff attendance information.
Maintain employee records and training databases, ensuring information is accurate and up to date.
Coordinate communications between staff and internal/external training providers to support training delivery and compliance requirements.
Produce reports relating to staff training, attendance, and competency records as required.Meeting and Communication Support
Organise meetings, prepare supporting documentation, and distribute relevant information.
Attend meetings and accurately record, prepare, and distribute minutes and actions.
Develop and maintain effective working relationships with colleagues, contractors, suppliers, and external service providers.Computerised Maintenance Management System (CMMS)
Operate and maintain the Computerised Maintenance Management System (CMMS).
Allocate, monitor, update, and close maintenance work orders.
Record maintenance activities and generate reports to support operational performance monitoring and compliance assurance.
Ensure maintenance data is accurate, complete, and available for management reporting and audit purposes.
Person Specification
Essential Skills and Experience
Experience in an administrative or coordination role.
Strong organisational and record-keeping skills with excellent attention to detail.
Experience using computerised systems and databases.
Competent in Microsoft Office applications, particularly Word, Excel, and Outlook.
Ability to prioritise workloads and meet deadlines.
Excellent written and verbal communication skills.
Experience producing accurate meeting minutes and reports.Desirable Skills and Experience
Experience working within estates, facilities management, maintenance, engineering, or a similar operational environment.
Knowledge of Computerised Maintenance Management Systems (CMMS).
Experience using financial management or purchase order systems.
Understanding of compliance, audit, and quality assurance processes.
Key Attributes
Professional and reliable approach to work.
Strong attention to accuracy and data integrity.
Ability to work independently and as part of a team.
Proactive problem-solving skills.
Commitment to maintaining confidentiality and compliance standards.
Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great peopleBefore You Apply
Do not include the following in your job application, CV, or cover letter:
- Bank details.
- National Insurance number.
- Date of birth.
You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.
Looking for your next career move? Join a top company hiring Estates Administrator job near me in Peterhead, Aberdeenshire! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!
Similar Jobs
© Vita CV: Registered in England and Wales (16187919).