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Event Coordinator

Job Posted: 7 days ago

Salary: £ Competitive
Job Type: Contract
Location: RH10 9BU

Expire in: 21 days

Job Description

Our Client, in the Oil & Gas industry, are currently looking for an Event Coordinator. This is a 1 year contract to start 1st of June
Full time work at least 2-3 days the contractor would need to travel to London's or Crawley offices.
PAYE only
   
 Objectives of this role
  
Oversee the planning and execution of in person corporate events and trade shows in the UK and overseas 
Own every aspect of an event, from venue choice to success metrics 
Keep budgets and timelines under control at all times    
 Responsibilities
  
Develop a complete understanding of the requirements for every event and trade show 
Research vendors and make selections based on their creativity, quality, and cost 
Attendee management and logistics for participants, including rooming lists, transportation bookings, customer support, F&B management. 
Oversee administrative processes such as contracts, payments to suppliers, internal approvals and reporting 
Develop content for event materials and work with graphic designer to produce 
Handle day-to-day of events and programs, including order placements, vendor monitoring, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issues resolution 
Liaise with internal and external stakeholders for planning, execution and participation 
Collaborate with team and cross functional partners to develop individual 360 strategies for each trade show and event. 
Project Manage details that support timeline and keep deliverables on track 
Oversee marketing and creative elements including messaging and imagery 
Lead on-site event end-to-end  Required skills and qualifications
  
Experience in event planning or event coordination in a corporate environment 
Proven track record of creative, successful events 
Excellent organizational, communication, negotiating, and multitasking skills 
Ability to remain calm under pressure and maintain a customer-service mindset 
Bachelor’s degree in marketing or communications discipline 
3+ years of experience in event management with leading physical and virtual tradeshows, conferences in business-to-business environments. Hands-on corporate event planning and logistics experience, ideally within the technology or energy industries. 
Self-starter and problem solver 
Strong project management skills, attention to details to support success and efficiency 
Strong ability in MS Power Point and MS Excel

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