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Events Coordinator (Fixed Term Contract)
Job Posted: a day ago
Salary: £ Competitive
Job Type: Contract
Location: YO10, Heslington, City of York
Expire in: a month
Job Description
Events Coordinator (Fixed Term Contract)
Location: Hybrid with occasional office attendance at our office in London or York
Salary: £26,063 per year (full-time, 35 hours per week)
Contract: Fixed term – ends July 2026
Benefits
• Great pension plan (USS)
• Extra family leave benefits
• 31 days of holiday plus bank holidays
• Flexible working hours
• Option to work remotely or hybrid
Make a real impact in Higher Education.
We’re looking for an Events Coordinator to help us run our consultancy services, member benefits, events, and programmes. These may take place online, in person, or hybrid – both in the UK and internationally.
You’ll make sure all projects and events are delivered smoothly from start to finish, following our systems and processes to provide a high-quality experience for our members, customers, and partners.
Main Responsibilities
• Provide excellent customer service for consultancy work, events, and member products.
• Plan and manage events and projects from start to finish (including logistics, travel, delegate support, and feedback).
• Support all types of events – in-person, virtual, and hybrid – using Zoom, MS Teams, etc.
• Be the first point of contact for customers and members, handling enquiries and bookings quickly and professionally.
• Coordinate smaller projects and events, ensuring they meet deadlines, budgets, and quality standards.
• Communicate clearly with internal teams, speakers, facilitators, and partners.
• Support marketing and business teams to help grow our services.
• Keep accurate records in our systems (D365 CRM, (url removed)) and help process financial tasks like invoices and budgets.
• Make sure all services are delivered cost-effectively and to a high standard.
• Help update content on our website and intranet, and support online learning and networking tools.
• Contribute to digital projects that make our services more inclusive and accessible around the world.
What We’re Looking For
• Strong customer service skills (you’re confident handling queries and complaints).
• Experience in admin, coordination, or event management.
• Comfortable using databases/CRM systems and handling basic finance tasks (like invoices and purchase orders).
• Excellent written and verbal communication skills, with strong attention to detail.
• Highly organised and able to manage multiple tasks at once.
• A team player who focuses on finding solutions and supporting others.
• Creative and open to new ideas, with an understanding of cost control and growth.
• Willing to travel and stay overnight for some UK & Ireland events.
About Advance HE
Our mission is to help build trust and confidence in higher education. We aim to tackle inequalities and support education that meets the changing needs of students and society.
We work with people, institutions, and partners all over the world to share knowledge, understand challenges, and deliver effective solutions.
Our people – and the people we work with – are what make us who we are.
How to Apply
If you have the skills and experience we’re looking for, please click Apply to complete your application on our website.
Advance HE is committed to providing equal opportunities for everyone, no matter their background.
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- National Insurance number.
- Date of birth.
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