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Executive Administrator

Job Posted: 12 days ago

Salary: £ 30,000 - 35,000 / Annum
Job Type: Permanent
Location: Clydebank

Expire in: 16 days

Job Description

Executive Administrator
Location: Glasgow (Head Office)
Salary: Up to £30,000 (with flexibility for the right candidate)
Hours: Full-time, 35 hours per week

We are delighted to be partnering with a well-established and growing organisation to recruit an Executive Administrator to support at senior leadership level.

This is a pivotal, fast-paced position offering the opportunity to work closely with a key member of the executive team, providing high-level administrative and operational support across multiple business areas. The role will suit a highly organised, proactive individual who thrives in a varied environment and enjoys being at the centre of business activity.

The Role

Acting as a true right-hand support, you will play a critical role in ensuring the smooth day-to-day running of senior leadership operations. You will work closely with executive stakeholders, helping to keep teams aligned, projects progressing, and priorities on track.

This is a broad and dynamic role, requiring someone who can confidently juggle competing demands, anticipate needs, and operate with a high degree of professionalism and discretion.

Key Responsibilities

Provide comprehensive administrative support to senior leadership, ensuring priorities are effectively managed

Act as a central point of coordination across multiple teams, supporting project tracking and follow-ups
Attend meetings, produce accurate minutes, and monitor actions through to completion
Provide comprehensive administrative support to senior leadership, ensuring priorities are effectively managed
Coordinate travel arrangements including flights, accommodation, and itineraries
Support with expense management, including company credit card reconciliation
Assist with diary coordination where required
Prepare and format documents, reports, and presentations to a high standard
Liaise with internal and external stakeholders, maintaining strong professional relationships
Provide wider support across the executive team as needed
Act as a deputy point of contact during periods of senior team absenceAbout You
 
 We are looking for a confident, adaptable and highly organised individual who can operate effectively at leadership level.

You will be:

Proactive and forward-thinking, with the ability to anticipate needs
Resilient and comfortable working in a fast-paced, evolving environment
Personable, approachable and confident communicating with senior stakeholders
Highly organised, with excellent attention to detail
Able to manage multiple priorities and meet deadlines
Discreet and trustworthy, with the ability to handle confidential informationExperience and skills

Previous experience in a senior administrative, PA, EA or coordination role
Experience supporting senior leaders or executives is highly desirable
Strong IT skills, particularly across Microsoft Office (Outlook, Word, Excel, PowerPoint)
Excellent written and verbal communication skills
Strong organisational and multitasking abilities
 Why Apply?
 
 This is a fantastic opportunity to step into a visible and impactful role within a supportive and forward-thinking organisation. You will gain exposure to senior leadership and play a key part in driving operational effectiveness across the business.

 For more information, please contact Codie Smtih at Pertemps Recruitment

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

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