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Executive Assistant

Job Posted: 3 days ago

Salary: £ 30,000 - 35,000 / Annum
Job Type: Permanent
Location: Gateshead, Tyne & Wear

Expire in: 25 days

Job Description

We have an excellent opportunity for an Executive Assistant to join our client in the financial sector. This is a key role supporting the wider management team, helping keep things running smoothly and allowing leadership to focus on growth and client service. The ideal candidate will be highly organised, detail-oriented, and confident managing multiple priorities in a fast-paced environment.

Key Responsibilities:

Executive Support

  * Manage diaries, schedule meetings, and coordinate appointments across internal and external stakeholders

  * Prepare agendas, take minutes, and follow up on action items from leadership meetings

  * Handle confidential correspondence and documentation with discretion

Operational Coordination

  * Liaise with internal departments to ensure timely delivery of reports, updates, and project milestones

  * Support Directors with client onboarding, compliance documentation, and CRM updates

  * Assist with preparation of presentations, reports, and proposals

Administrative Excellence

  * Organise travel arrangements, accommodation, and itineraries

  * Maintain filing systems (digital and physical) and ensure document accuracy

  * Monitor inboxes and respond to routine queries on behalf of Directors

Project & Event Support

  * Assist in planning company events, training sessions, and team offsites

  * Track progress on strategic initiatives and provide status updates

  * Support recruitment and onboarding processes for senior hires

Event Coordination

  * Support with planning and executing internal and external events, including sourcing and liaising with venues, obtaining and comparing quotes, coordinating bookings and payments, and managing event logistics.

  * This includes drafting invitations, managing guest lists, preparing event schedules, and overseeing catering and hospitality, including Charity Engagement, Award Support and Management Team Assistance.

Requirements:

  * Proven experience as a PA, EA, or similar role supporting senior leadership

  * Excellent written and verbal communication skills

  * Strong organisational and time-management abilities

  * Proficiency in Microsoft Office Suite and CRM systems

  * Proactive and solution-oriented mindset

  * Calm under pressure and adaptable to changing priorities

  * High level of discretion and professionalism

  * Project coordination or event planning experience (Desirable)

  * Experiencing handling social media platforms (Desirable)

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

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