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Executive Assistant
Job Posted: 16 hours ago
Salary: £ 45,000 - 48,000 / Annum
Job Type: Permanent
Location: RM18 7ND, Gravesend, Kent
Expire in: a month
Job Description
This role is one that is not to be missed if you have experience of supporting an executive team and the day- to-day running of a busy office we want to chat to you! You will act as the central point of contact to enable senior leaders to focus on strategic priorities. You will be responsible for maintaining an organised and professional workplace.
EA Duties:
* Proactively manage and coordinate activity on behalf of the Directors across multiple sites, ensuring they are well prepared.
* Provide full email management support to Directors, handling correspondence efficiency and with discretion.
* Deliver meticulous diary management, including scheduling internal and external meetings, appraisals, 1-2-1’s and client appointments.
* Organise and prepare meetings, including agendas, facilities, catering, accommodation, note taking and tracking actions.
* Manage travel arrangements, itineraries and accommodation for Directors, including processing expenses and billing.
* Manage expenses on behalf of the Directors, ensuring all submissions are accurate, up to date, and properly approved in line with company policy.
* Act as a key gate liaison and gate keeper, prioritising schedules and communications to maximise Director’s time.
* Work closely with the Executive Team, Senior Management Teams, and stakeholders, acting as a trusted representative of the Directors internally and externally.
* Prepare professional written communications and documents, ensuring accuracy, confidentiality and a high standard of representation.
* Support company wide events including staff socials, celebrations and corporate functions.
* Full responsibility of the Manchester United Hospitality box, including bookings and ticket administration.
Office Manager Duties:
* Oversee day-to-day office operations, ensuring a safe, efficient and well organised working environment.
* Manage facilities and suppliers including contracts, office equipment, maintenance and services.
* Administer company insurance policies, renewals and compliance related documentation.
* Monitor and order office supplies and employee uniform ensuring cost efficiency and stock availability across sites.
* Support the HR department with onboarding and offboarding processes, including setting up workstations, IT access and that new employees are well equipped.
* Act as the central point of contact for all office queries, fostering a positive and professional office culture
You will already know what is required to be a successful Executive Assistant so it goes without saying that being organised, positive, adaptable, and flexible (with regards to duties) is a given. We want to speak to individuals who want to make this role your own and put your stamp on it. And really show how your skills can alleviate pressure and boost productivity within the office and most importantly alongside the executive team.
If you have 3-5 years experience at this level or more please apply with your most recent CV and a short outline as to what makes you suitable for this roleBefore You Apply
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- Bank details.
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- Date of birth.
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Looking for your next career move? Join a top company hiring Executive Assistant job near me in RM18 7ND, Gravesend, Kent! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!
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