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Executive Assistant & Office Manager
Job Posted: a day ago
Salary: £ 30,000 - 32,000 / Annum
Job Type: Permanent
Location: Chichester
Expire in: a month
Job Description
We are seeking a dynamic, highly organised, and proactive Executive Assistant to provide vital support to a Chief Executive and Board of Trustees. This is a pivotal role at the heart of the organisation, combining executive support, governance coordination, office management, and project leadership.
You’ll be the go-to person for ensuring smooth operations, effective communication, and strategic alignment across the leadership and governance functions. If you thrive in a fast-paced, purpose-driven environment and love making things happen behind the scenes, we want to hear from you.
Duties and responsibilities…
Executive and Governance Support
Provide high-level PA support to the CEO, including diary management, meeting coordination, and confidential correspondence.
Coordinate Board and Trustee meetings, prepare agendas and papers, take minutes, and manage governance documentation.
Support Trustee onboarding and digital access and provide training where needed.
Office & Operations Management
Oversee the day-to-day running of the central office, including facilities, supplies, and contractor liaison.
Manage incoming communications, phone lines, and general administrative support.
Maintain the complaints and compliments register and support reporting to the Board.
Project and Event Coordination
Lead on internal events such as the AGM and staff away days.
Support sustainability and Net Zero initiatives, and other strategic projects as directed by the CEO.
Develop systems for tracking organisational performance and accountability.
Skills and Experience
Knowledge and use of SharePoint and strong IT skills
Previous PA/EA, Office management experience
Excellent communication skills with the ability to support people at all level in a business and the customers
Have a very accurate attention to details
Lead changes and improvement to services a procedures
Working Hours
9am – 5pm Monday to Thursday
9am – 4.30pm FridayBefore You Apply
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