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Executive Assistant (Regulation)
Job Posted: an hour ago
Salary: £ 41,180 - 42,143 / Annum
Job Type: Permanent
Location: City of London, London
Expire in: a month
Job Description
Eden Brown Synergy are working with a Regulatory Body (non-departmental public body) who are looking to recruit an experienced Executive Assistant on a permanent basis.
The role is full time and based in Central London. You can work hybrid with 2-3 days in the office.
The salary scale is £41,180 - £42,143 per annum + a generous Civil Service benefits defined pension.
The role:
Provide high quality, effective and proactive co-ordination and communications support to the Director of Regulation.
Work in partnership the Regulation Strategic Adviser to manage the Director's office and the Regulation Support and Strategy team in providing a business support function to the directorate. Key responsibilities:
You will be responsible for:
Managing communications and correspondence with internal and external stakeholders across the Director's complex regulatory and operational portfolio.
Developing a strong awareness of the Director's work and the work of the wider directorate in order to understand the subject matter in correspondence, effectively identify risks/ concerns, and inform judgement around priorities.
Liaising and co-ordinating the Director's work with that of the other Regulation Directors to ensure a joined up approach on correspondence and wider communications.
Building strong peer relationships and networks, including with the offices of internal and external stakeholders, to enable the Director to effectively manage and deliver meetings and engagement with stakeholders.
Co-ordinating the Director's work commitments, including extensive diary management, travel and co-ordination, both within the director's remit and to align with directorate priorities.
Collating materials ahead of meetings (agendas, briefings, minutes, actions required), working closely with the Director's Strategic Adviser.
Proactively managing the Director's email account and other administrative systems, updating and developing these as required to meet the Director's needs.
Triaging and drawing links between queries, correspondence and actions, exercising judgement about when these are brought to the attention of the Director, and ensuring timely responses are drafted and communicated.
Acting as a central point of contact in the Director's office for the organisation's central functions and signposting queries as needed to other teams.
Working closely with the Director's Strategic Adviser to guide on the delivery of key pieces of operational and regulatory work.
Working closely with the Directorate's Support and Strategy team to enhance its business support functions, including peer leadership for other administrative colleagues in the team.Essential experience required:
Previous experience of working as an executive assistant to a director (or similar role) and undertaking enhanced PA responsibilities.
Able to demonstrate an understanding of the context of a Director's (or similar role) work and their priorities and that of other Directors within Regulation, exercising judgement on queries and actions against these.
Strong written and verbal communication skills, with the ability to draft and tailor communications for a variety of internal and external stakeholders.
Ability to build strong and constructive peer relationships and networks, including with the offices of internal and external stakeholders, to support meetings and engagements.
Ability to proactively develop the administrative systems that support a Director (or similar role) in their work.
High attention to detail and ability to co-ordinate, organise and signpost in context of a fast moving and complex portfolio of activity.
Able to work discreetly and have experience of handling sensitive issues.
Enhanced Microsoft Office knowledge and skills.Please only apply for this role if you have all the essential experience as mentioned above and available on no more than a month's notice.
Thank you
Charlotte
(phone number removed)
Eden Brown Synergy is an equal opportunities employer.
Eden Brown Limited is a limited company registered in England and Wales with registered number (phone number removed). Our registered address is 5th floor 4 Coleman Street, London, EC2R 5AR, part of nGAGE Specialist Recruitment Limited T/A nGAGE Talent. Please consider the environment before printing this e-mail. This message is intended solely for the addressee and may contain confidential information. If you have received this message in error, please send it back to us, and immediately and permanently delete it. Do not use, copy or disclose the information contained in this message or in any attachment. We take reasonable precautions to ensure no viruses are present in this email but cannot accept responsibility for any loss or damage sustained as a result of computer viruses and the recipient must ensure that the email (and attachments) are virus freeBefore You Apply
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