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Expenses Coordinator
Job Posted: 9 hours ago
Salary: £ 37,000 - 42,000 / Annum
Job Type: Permanent
Location: Weybridge, Surrey
Expire in: a month
Job Description
Job title: Expense Coordinator
Salary: £37,000 - £42,000
Location: Weybridge
Hybrid Working: Yes, 3 days in the office and 2 days from home
Hours: Monday to Friday, 9.00am - 5.30pm
Parking: Yes
We're currently looking for an Expense Coordinator to join a Global Organisation within their Finance team.
This role is key to ensuring smooth expense management and financial compliance across the business. You'll be responsible for handling the full expense process, ensuring everything runs efficiently, follows policy, and supports ongoing improvements.
Key Responsibilities
Expense Management: Process staff expenses (personal and corporate cards) through Concur, ensuring accurate coding to general ledger, cost centres, and internal orders.
Policy & Legal Compliance: Make sure all claims are approved and align with internal policies and HMRC regulations.
VAT Checks: Review receipts to ensure VAT can be reclaimed where applicable.
Query Resolution: Handle and reconcile queries to ensure correct reimbursements.
Reconciliation: Manage balance sheet reconciliations for employee-related accounts.
Stakeholder Collaboration: Work closely with internal teams, IT, and external providers (e.g. Concur).
Escalation: Raise any complex issues with management or HR for resolution.
Record Management: Maintain secure, GDPR-compliant records of all expenses.
Reporting: Prepare monthly reports and analysis of expense data.
Process Improvement: Look for ways to simplify and improve the expenses process and help assess policy changes.
Training: Provide training to staff on submitting expenses correctly.
Accounts Payable Support: Support invoice processing in SAP and help with manual payments when needed.
What We're Looking For
Experience: Strong background in expense management and familiarity with HMRC guidelines
Systems Skills: Confident using Microsoft Outlook, Excel, and expense tools (ideally SAP Concur)
Attention to Detail: Highly organised, accurate, and able to prioritise effectively
Communication: Clear, confident, and approachable in both written and verbal communication
Mindset: Proactive, service-focused, and always looking to improve processes
Benefits
Bonus: Annual performance-based bonus (PDR) with a 7% target and potential to over-achieve
Other benefits (typically available after probation):
Private Medical Insurance
Life Assurance (4x salary)
Employee Assistance Programme (EAP - including counselling and wellbeing support)
EV Car Salary Sacrifice Scheme
Dental Insurance
Health Screening
Annual Holiday Trading (buy/sell days)
Cycle to Work Scheme
Personal Accident InsuranceBefore You Apply
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