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Facilities and H&S Coordinator
Job Posted: 3 days ago
Salary: £ 13 - 16 / Hour
Job Type: Temporary
Location: Dorking, Surrey
Expire in: 25 days
Job Description
Facilities and H&S Coordinator
Monday - Friday / (phone number removed)pm
We are targeting someone who is confident working on their own initiative, and keen to work as part of a small team, to ensure all elements of facilities & H&S are met for the business and communicated effectively.
Reporting to the HOF, you'll have the day-to-day responsibility for ensuring that the office premises and services create a warm, welcoming and inspirational environment which caters to the needs of all colleagues and visitors.
General
Manage meeting room diaries and promote best use of office space based on feedback
Organise and arrange physical meeting room set up as and when required
First point of call / help desk for staff queries
Ensuring office engagement activity every month reflecting the seasonal calendar
Manage effective archiving standards and records systems & where possible the digitalisation of records for ease of access ensuring GDPR compliance is adhered to at all timesHealth & Safety
Support the HOF with self-assessment and audit processes and producing risk assessments, captured and stored in the appropriate manner
Support the HOF with being responsible First Aider/Fire Safety Marshal in their own right and ensuring legal compliance with the correct training and numbers across the office
Ensure that appropriate schedules for PAC testing, maintenance and preventive measures are in place
Support reviews of H&S systems to ensure compliance and best practice, where necessary working with other offices across the group to provide & share informationContractors and 3rd Parties Coordination
Maintain relationships with key suppliers and all third parties - including daily/weekly checks against standards and compliance
Soft Services
Management of contractors, when on site
Assist IT department with equipment set up and cable runs
Manage any third-party Council and Utility companies and produce monthly energy usage reportsBuilding Maintenance
Oversee any building works as and when required, including the installation of fixtures and fittings as and when required
DIY maintenance as and when required - quick fixes such as bulb replacements etc.
Manage staff workspace setup, relocation coordination, and workstation installation
Maintenance of equipment, standards and ordering supplies
Responsible for the overall look, feel and standards across all communal areas including the kitchen areasSecurity
Monitoring of Security and Access Systems
Adhere to data protection guidelines for visitor's information and accident book details
Manage the allocation of car park passes and car parking areas used by staff Post Room
Provide overall support for Post Room Operations, including correct processing of Franking machine
Ensuring smooth operations for any office postal requirements including Special deliveries and courier services.
Managing third party outsourced supplier for brochures/kit bags etc for business areas
Refer a friend and earn a retail voucher worth up to £500!
Unfortunately, due to high numbers of applications, we are only able to respond to shortlisted applicants. If you have not heard from us within 5 days, please assume that you have not been shortlisted on this occasion.
By applying for this vacancy, you accept Lloyd Recruitment Services Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.
Lloyd Recruitment Services are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
KW15111Before You Apply
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