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Facilities Assistant

Job Posted: 2 days ago

Salary: £ 24,000 - 24,000 / Annum
Job Type: Permanent
Location: Edinburgh, City of Edinburgh

Expire in: a month

Job Description

Anderson Knight is delighted to be recruiting a Facilities Assistant on behalf of a fantastic client in Edinburgh.

This is an exciting opportunity to step into a fast-paced, hands-on role where you’ll be central to creating a smooth, professional, and high-performing workplace. Fully office-based with flexible working hours, this position offers variety, visibility, and the chance to make a tangible impact every single day.

If you’re someone who thrives on being busy, takes pride in keeping things running like clockwork, and enjoys being the go-to person for getting things done, this role will keep you engaged, challenged, and constantly moving.

The Role

As a Facilities Assistant, you’ll play a key role in delivering a first-class office environment, ensuring everything operates efficiently behind the scenes while supporting colleagues across the business. From preparing client-facing spaces to managing essential services, you’ll be at the heart of day-to-day operations.

Key Responsibilities

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    Set up and reset meeting rooms to a high standard, creating a professional and welcoming environment for clients and colleagues

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    Manage incoming and outgoing mail with accuracy and efficiency, including scanning, distribution, and record-keeping

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    Coordinate courier services seamlessly, both online and via phone

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    Maintain proof of delivery records and ensure all documentation is up to date

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    Troubleshoot minor office equipment issues (printers, copiers), escalating to engineers where required

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    Handle service requests via internal systems and email, including printing, copying, and scanning tasks

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    Monitor and replenish stationery and office supplies, ensuring all areas are consistently well-stocked

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    Carry out regular checks of print rooms and communal areas, maintaining a clean and organised workspace

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    Proactively identify maintenance issues and coordinate swift resolutions

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    Provide flexible, hands-on support to the wider team as needed

About You

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    You thrive in a fast-moving environment and enjoy managing multiple priorities at once

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    You’re proactive, practical, and solutions-focused, with a strong sense of ownership

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    You’re comfortable in a hands-on role and happy to be on your feet throughout the day

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    You bring a positive, approachable attitude and build strong working relationships across all levels

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    You’re organised, adaptable, and take pride in delivering high-quality support

This is more than just a support role, it’s an opportunity to be a key part of a well-run, professional environment where your contribution is visible and valued every day.

Submit your CV in confidence today and take the next step in your career

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

Looking for your next career move? Join a top company hiring Facilities Assistant job near me in Edinburgh, City of Edinburgh! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!