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Facilities Assistant

Job Posted: 4 days ago

Salary: £ 25,000 - 28,000 / Annum
Job Type: Permanent
Location: Oxford, Oxfordshire

Expire in: 24 days

Job Description

Facilities Assistant

Blue Legal are pleased to present an opportunity to join a leading professional services firm as a Facilities Assistant. This role will support the day-to-day delivery of facilities services across multiple office locations, ensuring operational requirements are met efficiently and to a high standard. The successful candidate will assist with archiving, mail room operations, office support services and health & safety administration, while providing excellent internal client service across the business.

The Responsibilities:

  * Managing the scanning, archiving and maintenance of wills, deeds and files using the firm’s database systems.

  * Supporting daily mail room operations and ensuring the timely handling and distribution of post and deliveries.

  * Providing reprographics and general office support to internal teams, including responding to stationery and miscellaneous facilities requests.

  * · Ordering and maintaining office consumables, stationery and supplies to ensure smooth day-to-day operations across the offices.

  * Investigating reports of maintenance faults or breakdowns and arranging repairs or contractor support where required, escalating issues when necessary.

  * Assisting with office moves, storage management, recycling procedures and maintaining high standards across communal and kitchen areas.

  * Supporting the Facilities Supervisor with health & safety administration, including conducting inductions for new starters and maintaining accurate records.

The Candidate:

  * Previous experience within a customer service or office-based environment, ideally with exposure to facilities, archiving or post room services.

  * Strong organisational skills with the ability to prioritise workloads effectively and maintain a high level of accuracy.

  * Working knowledge of Microsoft Office applications, including Word and Excel, with a client service-focused approach to work

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