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Facilities Coordinator

Job Posted: 3 days ago

Salary: £ 28,000 - 29,000 / Annum
Job Type: Permanent
Location: Tamworth

Expire in: 25 days

Job Description

Our client, a long-established and growing manufacturing organisation based in Tamworth, is seeking an experienced Facilities Coordinator to join a busy Facilities team. This is an excellent opportunity for an individual who thrives in a varied, fast-paced environment and enjoys taking ownership of administrative and coordination responsibilities across multiple operational areas.
   
 Salary is up to £29,000 depending on experience. Please note this is an office-based position.
  
 Benefits include 31 days holiday including Bank Holidays, Paycare - A Healthcare Cash Plan (Discounts available and access to a 24-hour Doctor), Life Assurance x 2 and up to 5 days extra unpaid holiday available at a salary sacrifice. 
   
 As Facilities Coordinator, you will play a key role in supporting the smooth running of facilities operations, with responsibility spanning fleet administration, waste management, utilities coordination, and contractor compliance. You will act as a central point of contact for internal teams, suppliers, contractors, and drivers, ensuring processes are accurately maintained and service standards are upheld.
   
 Your Key Responsibilities include:
   
 Fleet Administration
  
Manage incoming vehicle post, scanning, filing, and email correspondence 
Issue and track driver fines, ensuring timely resolution and payment follow-up 
Support delivery and preparation of vehicles for new drivers 
Act as a key contact for drivers, insurers, and lease providers 
Coordinate accident reporting and liaise with insurers 
Review fleet invoice costs against internal reporting data 
Monitor mileage usage and implement required changes 
Arrange foreign travel permissions via lease companies 
Carry out vehicle inspections 
Book and manage pool car usage  Waste Management
  
Maintain accurate records of Waste Transfer Notes 
Collate and report waste volumes per contractor 
Ensure supplier certifications and accreditations remain current 
Liaise with waste providers regarding missed or failed collections 
Maintain up-to-date waste contractor records and documentation  Utilities Management
  
Input and process utility bill data accurately 
Verify billing accuracy and resolve discrepancies with suppliers 
Act as a point of contact for meter readings 
Liaise directly with utility providers where required  Contractor Coordination
  
Maintain contractor insurance and licence records 
Manage contractor induction logs and site access documentation 
Schedule and coordinate maintenance works and service appointments 
Arrange repairs to fixtures and fittings 
Conduct site inductions for contractors  General Duties
  
Provide general administrative support to the Facilities team 
Support ad hoc departmental requirements as needed  As the Facilities Coordinator, you will have:
  
Previous experience working with utility providers and contracts 
Experience in fleet operations 
Exposure to facilities or contractor management environments 
High attention to detail and accuracy 
Strong communication skills with confidence liaising with suppliers and colleagues 
Excellent organisational and prioritisation abilities 
Proven administrative experience 
Proficient in Microsoft Office (Excel, Outlook, etc.) 
Problem-solving capability 
Full UK Driving Licence 
Understanding of ISO 14001 environmental standards

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