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Finance Administrator
Job Posted: 3 days ago
Salary: £ 28,000 - 30,000 / Annum
Job Type: Permanent
Location: Marlow, Buckinghamshire
Expire in: 25 days
Job Description
Our client provide expert construction support services that keep projects running safely, efficiently, and on time. Known for our reliability, compliance, and precision, they work across some of the UK's most demanding construction environments — and we do it with a commitment to quality and a strong team ethos.
As we continue to grow, we’re looking for a highly organised and proactive Finance & Office Assistant to support their finance operations, office admin, and project coordination.
Key Responsibilities
Finance & Bookkeeping
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Process purchase invoices and assist with payment runs.
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Raise sales invoices and monitor customer payments.
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Reconcile bank accounts and credit card statements.
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Assist with VAT returns and basic bookkeeping tasks.
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Track and log subcontractor costs, invoicing, and payments.
Administration & Document Control
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Manage general office correspondence, filing systems, and shared inboxes.
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Maintain up-to-date project folders, ensuring accurate documentation across sites.
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Submit RAMS, insurance documentation, and other required compliance paperwork.
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Keep internal systems organised and up to date.
HR & Timesheet Coordination
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Maintain employee records, including training certificates, holidays, and absences.
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Support the collection and logging of timesheets.
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Liaise with subcontractors to ensure cost accuracy and documentation compliance.
Office Management
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Order office supplies and manage day-to-day operational needs.
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Answer calls and support client queries with professionalism and accuracy.
Support to Contracts Manager
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Assist with document preparation such as quotations, O&M manuals, and handover packs.
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Log and track project variations, invoicing milestones, and documentation deadlines.
What We're Looking For
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Prior experience in a finance admin or accounts assistant role (construction industry is a bonus).
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Familiarity with Xero or similar accounting software is beneficial.
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Strong attention to detail and excellent Excel/spreadsheet skills.
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A proactive attitude and willingness to get involved across different areas of the business.
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Highly organised, dependable, and able to manage multiple priorities.
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Strong written and verbal communication skillsBefore You Apply
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Looking for your next career move? Join a top company hiring Finance Administrator job near me in Marlow, Buckinghamshire! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!
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