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Finance Administrator
Job Posted: 4 hours ago
Salary: £ 27,000 - 27,000 / Annum
Job Type: Contract
Location: Wakefield, West Yorkshire
Expire in: a month
Job Description
A fantastic opportunity has arisen due to expansion for a Finance Administrator to join our client based on the outskirts of Wakefield city centre.
The company provide Facilities Management services nationally and are very busy. Due to recent investment they are expanding and growing and whilst this role is initially 3 month maternity leave cover there is a very genuine possibility this contract will run for a minimum of 6 months and then go permanent.
The role:
Accounts Inbox Management
Supplier Statements
Account Reconciliation
Payment Reconciliation
Invoice Verification
Job and Timesheet Oversight
Hotel Bookings for Engineers
Expense and Invoice Management
Vehicle Maintenance and Compliance
Key Responsibilities:
Accounts Inbox Management
Daily Inbox Management:
Monitor and manage the accounts inbox daily to ensure all incoming communications, invoices, and queries
are addressed promptly.
Respond to general inquiries and redirect specific issues to the appropriate departments when necessary.
Statements
Supplier Statements:
Review and process monthly statements received from suppliers.
Verify that all invoices listed on the statements have been received and matched to corresponding purchase
orders (POs).
Proactively request any missing invoices from suppliers to ensure completeness before payment processing.
Schedule payments based on the due date, ensuring all supporting documents are attached to payment
notifications.
Create and send remittance slips that detail the breakdown of invoices being paid to both the supplier and relevant stakeholders, including accounts reconciliation.
Reconcile statements by removing previously paid invoices and maintaining an up-to-date record.
Generate and distribute statements for subcontractors as required.
Invoices
Invoice Verification:
Cross-check all incoming invoices from suppliers to ensure they include the appropriate PO references.
Match invoices against the relevant quotes to confirm that costings align with the agreed terms.
Record delivered items on JobLogic to create a comprehensive costings log for each job.
For invoices lacking POs, obtain necessary authorization before inputting them into JobLogic ( company CRM system)
Upload all invoices to Dext for accounts processing and maintain a digital archive.
Arrange payments for one-off suppliers and ensure all relevant documents are attached to the payment calendar.
Investigate and resolve any invoice-related queries from suppliers or internal teams.
Remittance Slips
Payment Reconciliation:
Verify that the remittance slip amounts match the payments made or received.
Distribute remittance slips to Novuna and Dext as part of the reconciliation process.
Accurately allocate payments to the relevant invoices in Xero once received.
Ensure remittance slips are attached to the correct invoices for future reference.
Hotels
Hotel Bookings for Engineers:
Coordinate and book accommodation for engineers, ensuring proximity to job sites and adherence to budget.
Send hotel booking confirmations to the respective engineers promptly.
Upload hotel invoices to Xero files for accurate accounting.
Allocate hotel costs to the appropriate jobs within JobLogic to maintain clear cost records.
If you are a high calibre individual who is driven, works hard, thinks about the customer and has asense of fun – then we want you!!
On-the-job training will be provided for company-specific systems and processesBefore You Apply
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- Bank details.
- National Insurance number.
- Date of birth.
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Looking for your next career move? Join a top company hiring Finance Administrator job near me in Wakefield, West Yorkshire! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!
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