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Finance Officer
Job Posted: 13 hours ago
Salary: £ 38,000 - 38,000 / Annum
Job Type: Permanent
Location: OX1, Oxford, Oxfordshire
Expire in: a month
Job Description
Pembroke College, Oxford is seeking a proactive and detail-oriented Finance Officer to join our Finance team. In this varied role, you will take ownership of the Purchase Ledger function and provide essential support to both the Finance and Development teams. You will process invoices and payments, maintain accurate supplier and donation records, and ensure compliance with College policies and external regulations. You will also contribute to budgeting, reporting, and Gift Aid claims, playing a key part in ensuring the smooth and efficient running of the College’s financial operations.
We are looking for someone with strong IT and numeracy skills, accuracy, and attention to detail. Experience in purchase ledger/accounts payable and/or income recording within a finance function is essential. A positive, flexible approach and good communication skills are also important, as you will be liaising with colleagues, suppliers, and donors. Experience in the charity or higher education sector, and familiarity with donation systems or Gift Aid processes, would be an advantage but are not essential.
Please note: please also submit a covering letter along with your CV.
Responsibilities
Accounts Payable
* Purchase Ledger - Ownership of Purchase ledger function; Process purchase invoices, ensuring accuracy and compliance with the College’s policies; Maintain and update supplier accounts, including setting up new suppliers and ensuring appropriate authorisation; Reconcile supplier statements and resolve discrepancies promptly; Prepare and execute payment runs, ensuring accuracy and timeliness.
* General Payments - Process sundry payments including battel refunds, scholarships, and other ad hoc payments; Arrange and process international payments as required;
Development Finance Support
* Recording Donations - Accurately record incoming donations received via direct debit, bank transfers, online platforms, cheques, and cash into both the DARS and finance systems (including PayPal, BBMS, Stripe, PCFNA, CAF, AFO, and gift registry); Liaise closely with the Development Team to ensure donations are accurately classified and reported; Reconcile donation records between finance and development systems to ensure consistency; Maintain well-organised and accurate data to facilitate timely reporting.
* Gift Processing - Prepare and submit Gift Aid claims, ensuring compliance with HMRC regulations; Collect outstanding Gift Aid declarations and process Gift Aid refunds from HMRC; Process fortnightly Direct Debits, monitoring the BACS system for cancellations or amendments; Maintain and update trackers including fund trackers, campaign trackers, and research into historic funds.
* Development Expenditure - Work with the Development Director to ensure all development expenditure is recorded correctly; Monitor and report on Equals Money expenditure and other designated development funds.
* Reporting and Budgeting - Produce accurate and insightful reports on income and expenditure for both the Finance and Development Teams; Support reporting requirements for the Finance & Planning Committee and the Governing Body; Assist with the preparation of the annual budget and forecasts; Produce cost centre reports as required.
General
* Provide support to colleagues in Finance and Development as required; Contribute to the review and refinement of financial processes to improve efficiency and accuracy.
Deadline 9am, 6 October. Please also send a covering letter along with your CV
Person Specification
Essential
* Experience in purchase ledger/accounts payable and/or income recording in a finance function; Strong IT skills, including Excel and finance databases/systems; High level of numeracy, accuracy, and attention to detail; Ability to manage multiple tasks, prioritise effectively, and meet deadlines; Good interpersonal skills, with the ability to communicate confidently with colleagues, suppliers, donors, and other stakeholders; A proactive and flexible approach, with a willingness to learn new skills.
Desirable
* Experience in a charity, higher education, or not-for-profit environment; Familiarity with donation management systems such as DARS; Understanding of Gift Aid regulations and related HMRC processes; Experience of liaising with external stakeholders including suppliers and donorsBefore You Apply
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