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Fleet & Office Administrator
Job Posted: a day ago
Salary: £ 28,000 - 35,000 / Annum
Job Type: Contract
Location: Havant, Hampshire
Expire in: a month
Job Description
We are looking for a highly organised and proactive Vehicle & Office Administrator to manage our fleet and support our office staff and structure. This is a critical, hands-on role that requires exceptional attention to detail, strong organisational skills, and a practical approach to problem-solving. You will be the go-to person for keeping our company mobile and our technology running smoothly.
Key Responsibilities
Fleet Administration
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Fleet Management: Maintain accurate records for all company vehicles (cars, vans, and light trucks), including registration, insurance, tax, and fuel card management.
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Maintenance & Servicing: Coordinate and schedule all routine maintenance, servicing, MOTs, and repairs with external garages, ensuring minimal disruption to business operations.
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Compliance & Documentation: Ensure all vehicles comply with relevant legal requirements. Manage driver license checks, incident/accident reports, and processing of speeding or parking fines.
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Asset Lifecycle: Assist with the procurement and disposal of vehicles, including coordinating appraisals, liaising with dealerships, and updating internal asset registers.
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Driver Support: Act as the first point of contact for driver queries, vehicle allocations, and addressing day-to-day vehicle issues.
Office Administration
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Office Organisation: Maintain a tidy, professional, and functional office environment, including managing common areas, meeting rooms, and kitchen facilities.
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Correspondence: Handle incoming and outgoing mail, manage general email inquiries, and answer and direct phone calls professionally.
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Meeting Support: Schedule meetings, prepare meeting rooms, compile necessary materials, and take minutes as required.
Office Supplies and Equipment
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Inventory Management: Monitor and maintain adequate stock levels of office supplies, stationery, and kitchen essentials.
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Equipment Maintenance: Coordinate maintenance and repairs for office equipment, such as printers, copiers, and heating/cooling systems, liaising with external vendors.
Qualifications & Skills
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Proven experience in a similar administrative, operations, or logistics role is highly preferred.
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Demonstrable experience managing a small fleet of vehicles (either corporate or rental).
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Exceptional organisational skills and attention to detail.
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Proficiency with Microsoft Office Suite (Word, Excel, Outlook) for record-keeping and communication.
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Strong communication and interpersonal skills to liaise effectively with staff, drivers, and external suppliers.
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Proactive, self-motivated, and able to manage competing priorities effectively.
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A valid UK driving license.
Benefits
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Competitive salary based on experience.
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Generous Annual Leave, Pension Scheme, Death in Service.
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Opportunity to be a key player in the smooth operation of a growing companyBefore You Apply
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Looking for your next career move? Join a top company hiring Fleet & Office Administrator job near me in Havant, Hampshire! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!
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