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FM Administrator
Job Posted: 19 hours ago
Salary: £ 28,000 - 30,000 / Annum
Job Type: Permanent
Location: Edinburgh, City of Edinburgh
Expire in: a month
Job Description
FM Search & Select Ltd are working with a well-established Facilities Management company based in Edinburgh, delivering a wide range of services across commercial & public sector contracts. As part of our continued expansion, we are looking to appoint a reliable and organised FM Administrator to join our office-based support team.
Role Summary
This role will play a key role in supporting day-to-day operations within the business, ensuring all administrative functions run smoothly and efficiently. This is a varied and hands-on role requiring strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
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Provide general administrative support to the operations, service, and projects teams
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Manage incoming enquiries via phone and email, directing to appropriate departments
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Schedule and coordinate engineer call-outs, maintenance visits, and service appointments
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Maintain accurate records, job sheets, and compliance documentation using internal systems
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Assist with invoice processing, timesheet collation, and supplier paperwork
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Update client and asset databases to reflect ongoing works and project changes
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Liaise with clients to confirm appointments, obtain documentation, and provide service updates
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Support the mobilisation of new contracts by preparing and managing contract documentation
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Ensure health & safety paperwork, RAMS, and certification are kept up to date and filed correctly
Requirements
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Previous experience in an administration role, ideally within FM, construction, or building services
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Strong organisational and time management skills
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Excellent written and verbal communication
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Confident using Microsoft Office (Word, Excel, Outlook) and CRM/job management systems
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Ability to work independently and as part of a team
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Proactive approach and willingness to take ownership of tasks
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Familiarity with scheduling engineers or maintenance teams (desirable)
What’s On Offer
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Competitive salary based on experience
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Supportive and friendly office environment
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Career development and training opportunities
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The chance to be part of a growing, dynamic FM business working on high-profile contracts
📩 To apply or find out more, please contact us for a confidential discussionBefore You Apply
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